Circulars - 2005
Prof. B.K. Mishra, Professor, IIT, Kanpur has taken over as the Director, Regional Research Laboratory, Bhubaneswar w.e.f. 5-12-2005 A.N.
..Hearty Welcome to CSIR Family & Congratulations..
SHRI NIKHILESH JHA TAKES OVER AS JT. SECRETARY (ADMN.), CSIR
Consequent upon completion of the period of deputation of Shri Sudhir Kumar, IAS as Jt. Secretary in the Department of Scientific & Industrial Research and CSIR, Shri Nikhilesh Jha, IAS has taken over as Joint Secretary (Admn.) (scale Rs.18400-22400) w.e.f. 12-12-2005 A.N.
[CSIR Office Order No.6-8(2317)/2005-E.III dt. 13-12-2005]
..Hearty Welcome to CSIR Family & Congratulations..
HEAD, ISTAD, CSIR
Dr. Rajendra Prasad, Scientist Gr. IV (5), ISTAD, CSIR HQs. has taken over as the Head, International Science & Technology Affairs Division (ISTAD), CSIR w.e.f. 12-12-2005.
[CSIR OM No.8(1144)/81/E.III/II dt. 9-12-2005]
PUBLIC INTEREST DISCLOSURES & PROTECTION OF INFORMER
While conveying a copy of GoI Resolution on ”Public Interest Disclosure and Protection of Informer” to all the Chief Vigilance Officers, the Central Vigilance Commission (CVC) has informed that the CVC was declared as the “Designated Agency” to receive written complaints for disclosure on any allegation of corruption or misuse of Office and recommend appropriate action. The jurisdiction of the CVC is restricted to any employee of the Central Govt., Corporation established by or under any Central Act,. Companies, Societies or Local Authorities owned or controlled by the CG.
The CVC shall accept complaints and has will keep the identity of the complainant secret.
Compliance by the complainant:
a) The complaint should be in an envelope addressed to the “Secretary, Central Vigilance Commission, INA, “Satarkta Bhawan”, New Delhi”, closed and superscribed “Complaint under the Public Interest Disclosure”.
b) The text of the complaint should be specific, verifiable and carefully drafted so as not to give any details or clue as to identity of the complainant.
c) In order to protect the identity of the complainant, no acknowledgement will be issued by the CVC. The whistle blowers are advised not to enter into any further correspondence with the CVC in their own interest. If it is necessary, the CVC itself will get in touch with the complainant.
d) The CVC will not entertain anonymous/ pseudonymous complaints. It can also take action against the complainant for making motivated/ vexatious complaints under this Resolution.
Whenever a complaint is referred by CVC to the CVOs, they are required to:
i) obtain all the relevant papers/ documents in respect to the matter raised in the complaint and investigation into the complaint should be commenced immediately. The investigation report should be submitted to the CVC within two weeks;
ii) undertake any disciplinary action based on such complaints, the CVO has to follow it up, confirm compliance of further action by the Disciplinary Authority and keep the CVC informed of delay, if any; and .
iii) ensure that no punitive action is taken by any concerned Administrative Authority against any person on perceived reasons/suspicion of being a “whistle blower”.
[CVC Office Order No.33/5/2004 dt. 17-5-2004]
AUTHORIZATION TO LEGAL AVISER
The Legal adviser, CSIR has been authorized to sign all pleadings including plaints, written statements, petitions, rejoinders, statement of acts, counter-statement of facts and Vakalatnamas on behalf of the Vice-President, CSIR, once a decision is taken by the competent authority to file or defend suits.
[CSIR O.M. No. 6-8(1003)9-E.III dt. 18-11-2005]
AMENDMENT TO RIGHT TO INFORMATION ACT, 2005
In the Right to Information (Regulation of Fee and Cost) Rules, 2005, in Rule 4, for clause (d), the following clause shall be substituted, namely -
“(d) for inspection of records, no fee for the first hour; and a fee of rupees five for each subsequent hour (or fraction thereof).”
[GoI MPPG&P DoPT Gazette Ntfn. F. No.34012/8(s)/2005-Estt.(B) dt. 27-10-05, published in Part-II, Section 3, Sub-Section (i) of the Gazette of India, Extraordinary dt. 27-10-2005; CSIR Endt. No.9(13)/2005-E.III dt. 8-12-2005]
CENTRAL INFORMATION COMMISSION (APPEAL PROCEDURE) RULES, 2005
With a view to provide necessary mechanism for implementation of Right to Information Act, 2005, the “Central Information Commission (Appeal Procedure) Rules, 2005" have been formulated and announced by the Govt. of India.
The salient features are:
Contents of appeal
An appeal to the Commission shall contain the following:
i) name and address of the appellant;
ii) name and address of the Central Public Information Officer (CPIO) against the decision of whom the appeal is preferred;
iii) particulars of the order including number, if any, against which the appeal is preferred;
iv) brief facts leading to the appeal;
v) if the appeal is preferred against deemed refusal, the particulars of the application, including number and date and name and address of the CPIO to whom the application was made;
vi) prayer or relief sought;
vii) grounds for the prayer or relief;
viii) verification by the appellant; and
ix) any other information which the Commission may deem necessary for deciding the appeal.
Documents required for appeal
In deciding the appeal, the Commission may:
i) hear oral or written evidence on oath or on affidavit from concerned or interested person;
ii) peruse or inspect documents, public records or copies thereof;
iii) inquire through authorized Officer further details or facts;
iv) hear Central Public Information Officer/Central Asst. Public Information Officer or such other senior Officer who decide the first appeal, or such person against whom the complaint is made;
v) hear third party; and
vi) receive evidence on affidavits from CPIO/CAPIO such senior Officer who decided the first appeal, such person against whom the complaint lies or the third party.
Service of notice
Notice to be issued by the Commission may be served in any of the following modes:
i) service by the party itself;
ii) by hand delivery through Process Server;
iii) by Registered Post with Acknowledgement Due; or
iv) through Head of Office or Department.
Presence of the appellant
i) The appellant/complainant shall in every case be informed of the date of hearing at least seven clear days before that date who may at his discretion at the time of hearing of the appeal by the Commission be present in person or through his duly authorized representative.
ii) Where the Commission is satisfied that the circumstances exist due to which the appellant/complainant is being prevented from attending the hearing of the Commission, then the Commission may afford the appellant/complainant another opportunity of being heard before a final decision is taken or take any other appropriate action as it may deem fit.
iii) the appellant/complainant may seek the assistance of any person in the process of the appeal while presenting his points and the person representing him may not be a legal practitioner.
Order of the Commission
Order of the Commission shall be pronounced in open proceedings and will be in writing duly authenticated by the Registrar or any other authorized Officer.
[GoI MPPG&P DoPT Gazette Ntfn. dt. 28-10-2005, published in Part-II, Section 3, Sub-Section (i) of the Gazette of India, Extraordinary; CSIR Endt. No.9(13) /2005-E.III dt. 8-12-2005]
REVISION OF RATES OF STENTS
The rates of the following types of stents in respect of CGHS beneficiaries have been revised as under:
Cypher stent .. Rs.1,20,000
Taxus stent .. Rs. 80,000
Bare metal stent .. Rs. 50,000
Permission for a maximum of two Cypher stents or two Taxus stents is already existing. In exceptional cases where more than two stents are required to be implanted, approval of the Director, CGHS has to be obtained before the expenses are reimbursed.
It is essential for the private hospital to quote the batch number of any type of stent is implanted. In addition, the outer pouch of the stent packet along with sticker on it on which the details of the stent are printed shall also be enclosed with the medical bill while claiming reimbursement.
[GoI MH&FW Lr. No. 9005/2003/R&H/ CGHS/CGHS(P) dt. 1-8-2005; Swamys-news, Nov. 2005, 8-9]
DA @ 21% W.E.F. 1-7-2005
With effect from 1-7-2005, the DA payable to CG employees has been enhanced from the existing rate of 17% to 21%. With effect from 1-4-2004, the DA is computed on the basis of Basic Pay, Dearness Pay, Stagnation Increment and Non-Practicing Allowance.
[GoI MF O.M.No.1(5)/2005-E.II(B)/746 dt. 7-10-2005;Swamysnews,Nov.2005,10-11]
RATE OF DA IN R/O OPTEES OF PRE-REVISED SCALES OF PAY
The revised rates of DA in respect of optees of pre-revised scales of pay effective from 1-1-2005 shall be:
Pay up to Rs.3500 p.m. .. 316%
Pay above Rs.3500/-
and up to Rs.6000/- .. 237%
Pay above Rs.6000/- .. 205%
[GoI MF O.M. F.No.1(13)/97-E.II(B) dt. 31-5-2005; Swamysnews, Nov. 2005, 10]
CLARIFICATIONS ON NEW PENSION SCHEME IN R/O CASUAL WORKERS
As the new pension scheme is based on defined contributions, the length of qualifying service for the purpose of retirement benefits has lost its relevance. Accordingly, no credit of casual service shall be available to the casual workers on their regularization on or after 1-1-2004.
As there is no provision of GPF in the New Pension Scheme, it will not serve any useful purpose to continue deductions towards GPF from the existing casual employees in terms of Para 8 of the scheme for grant of Temporary Service status. Therefore, no further deductions towards GPF shall be made w.e.f. 1-1-2004 and the amount lying in their GPF account including deductions made after 1-1-2004 shall be paid to them.
[GoI Dept. of Posts Lr. No. 45-6/2005-S)PB-I dt. 2-9-2005; Swamysnews, Nov. 2005, 17-18]
LTC HOME TOWN BY RAJDHANI EN ROUTE
In terms of GID (8) below Rule 12 of CCS (LTC) Rules, even if both the originating and destination stations are not connected by the Rajdhani/Shatabdi Express trains, the journey on LTC can be undertaken by such trains. The main condition is that the journey has to be performed by the shortest direct route.
[Swamysnews, Nov. 2005, 91-92]
FAMILY PENSION SHOULD NOT BE LESS THAN 30% OF MINIMUM PAY
Family pension should not be less than 30% of minimum pay of the revised pay scale applicable on 1-1-1996 for the post held by the employee at the time of retirement irrespective of whether the employee retired prior to or after 1-1-1996.
[Swamysnews, Nov. 2005, 93-94]
Clarifications on Civil Services (Medical Attendance) Rules, 1944 which appeared in Nov. 2005 issue of HARMONY:
Consultation with AMA
A Govt. employee can consult any AMA nearest to his residence who should be his nominated AMA. However, on giving option to the controlling authority, any particular AMA can be consulted. For diseases pertaining to women and children, a Govt. servant may opt for a second AMA.
Treatment at a private hospital
Heads of Department are empowered to use their discretion in reimbursement of medical claims in relaxation of rules in respect of treatment taken in private hospitals / medical institutions without any distinction between private clinics/nursing homes. Reimbursement can be allowed up to the extent admissible without any over all ceiling; but this is subject only to individual itemwise prescribed ceiling.
Treatment outside District/State
Central Govt. servants and members of their families may receive treatment for all diseases (other than TB, Cancer, Polio and Mental diseases) for which treatment is provided in a Govt./recognized hospital. If necessary facilities for treatment are not available in a Govt./recognized hospital where the person fell ill, treatment outside the District/State can be availed. Even if similar facilities are existing in that particular city, the choice of the recognized hospital where the Govt. servant would like to avail of the treatment is left to the beneficiary himself subject to the condition that no travel expenses will be reimbursable.
The ceiling limit for Pacemaker (dual chamber) may be read as Rs.1.15 lakhs instead of Rs.1.50 lakhs.
Revised rates for Stents
Cypher stent .. Rs.1,20,000
Taxus stent .. Rs. 80,000
Bare metal stent .. Rs. 50,000
CHIEF VIGILANCE OFFICER OF CSIR
The Vice-President, CSIR has appointed Shri R.S. Antil, Sr. Dy. Secretary as Chief Vigilance Officer of CSIR for a period of three years w.e.f. 3-10-2005.
[CSIR O.M.No.15-1(80)/83-Vig. dt. 3-10-2005 & 6-10-2005]
REVIEW OF SUSPENSION OF COUNCIL EMPLOYEES
Review of suspension cases has to be taken up by individual CSIR Labs./Instts. much in advance for revocation or otherwise. Accordingly, all such cases have to be sent to CSIR HQs. at least three weeks before the expiry of suspension period so as to avoid last minute hassles.
[CSIR Lr.No.15-1(16)/81-Vig. dt. 3-10-2005]
RIGHT TO INFORMATION ACT
Right to Information (Regulation of Fee and Cost) Rules, 2005 have been notified by the Govt. of India.
Inter alia, a request for obtaining information shall be accompanied by an application fee of Rs.10/- in cash/DD/ Banker’s cheque payable to the Accounts Officer of the public authority.
1. (a) Rs.2/- for each page (in A-4/A-3 size paper) towards cost of copying; (b) actual charge or cost price of a copy in larger size paper; (c) actual cost or price for samples or models.
For inspection of records, no fee prescribed for the first hour; and a fee of Rs.5/- for each 15 minutes or fraction, thereof.
2. (a) for information provided in diskette or floppy Rs.50/- per diskette or floppy; and (b) for information provided in printed form at the price fixed for such publication or Rs.2/- per page of photocopy for extracts from the publication.
[GoI MPPG&P (DPT) Gazette Notification dt. 16-9-2005; CSIR Endt. No.9(131)/2005-E.III dt. 7-10-2005]
CTE (CVC) GUIDELINES PERTAINING TO PROCUREMENT
On the basis of observation of the Chief Technical Examiner, Central Vigilance Commission, the following guidelines are issued for compliance by all the CSIR Labs./Instts.:
1. Tender documents are to be properly drafted incorporating all the important clauses to safeguard the interest of the Lab./Instt. Obsolete/vague/conflicting provisions, time and cost over-runs are to be avoided.
2. Where there is substantive change in the technical parameters/terms and conditions, fresh bids are to be invited by re-tendering.
3. The bid evaluation criteria and items to be included/excluded for comparison purpose are to be specified in the bid documents in clear terms so that the bids are evaluated in a fair and transparent manner.
4. Clauses like terms of delivery (port of shipment), delivery/installation schedule, pre-despatch/post-delivery inspections, liquidated damages/penalty for delayed supplies, risk purchase, arbitration, etc. are to be incorporated in the contract to safeguard the interest of the Labs. in order to avoid legal complications.
5. Any change in the terms and conditions of the contract should be allowed only after examining its legal and financial implications through a formal amendment to the contract/ purchase order.
[CSIR Lr.No.15-9(73)/2005-Vig. dt. 19-10-05]
INSA VISITING FELLOWSHIP
Applications are invited for award of INSA-Visiting Fellowship carrying for conducting advanced research or undergoing specialised training of Indian Research Institutes/Laboratories tenable for a minimum period of 1 month and a maximum of 6 months within India. These fellowships will carry an honorarium of Rs.5000/- p.m. (Rs.3000/- as DA & Rs.2000/- as honorarium - taxable) in addition to the Scientist’s own salary from parent institution. The Academy will provide to and fro travel expenses by 1st / 2nd AC Sleeper from the parent organization to the proposed Institute of work on production of tickets.
Those who are interested in applying for Fellowship may write to: The Executive Secretary, Indian National Science Academy, Bahadur Shah Zafar Marg, New Delhi 110 002 immediately. The last date for submission of duly filled in application through proper channel is 15-12-2005. For further information contact:
EPABX: 23221931 to 23221950 :: Fax: 91-11-23235648/23231096
E-mail: firstname.lastname@example.org :: email@example.com :: firstname.lastname@example.org
[INSA Notification dated nil]
SEXUAL HARASSMENT OF WOMEN AT WORK PLACES
It has been clarified that in case of sexual harassment of women at work places, the report of the Complaints Committee has to be treated as a Preliminary Report against the accused Govt. servant.
The sub-rule (2) of Rule 14 of the CCS (CCA) Rules, 1965 has been amended accordingly to provide that the Complaints Committee shall be deemed to be the inquiring authority appointed by the Disciplinary Authority.
[GoI DoPT O.M.No.11013/11/2001-Estt.(A) dt. 4-8-2005; Swamysnews, Oct. 2005, 4]
GENERAL FINANCIAL RULES, 2005
For the convenience of the Govt. employees, provisions relating to Advances to Govt. servants (Chapter 14 of GFRs, 1963) have been excluded from the GFR, 2005 and were issued separately in a Compendium which applies with immediate effect.
[GoI MF O.M.No.8/9/E.II(A)/2003 dt.1-7-2005; Swamysnews, Oct. 2005, 4-5]
EQUITABLE MORTGAGE BY SECOND CHARGE FOR ENLARGEMENT OF HOUSE
A Govt. servant who had availed HBA may raise additional housing loan from recognized financial Institutions on creation of second charge by way of equitable mortgage to meet the balance cost of house/flat. This facility has now been extended for enlargement of the existing house constructed/acquired through drawal of HBA w.e.f. 2-5-2005. The existing procedure for creation of second charge as laid down in prescribed proforma (Annexure-I & II) of O.M.No.I-17011/4/82-H-III dated 7-5-1983 has to be followed. The HoD should write a letter to the mortgagor of the Govt. servant concerned to give permission for creation of second charge by way of equitable mortgage in prescribed format as provided with the O.M. referred to above (not reproduced here).
[GoI MUD O.M. No. I.17011/7/2001-H.III dt. 2-5-2005; Swamysnews, Oct. 2005, 5-6]
REVISION OF LICENCE FEE IN R/O OF GOVT. SERVANTS OWNING HOUSES
The revised rates of licence fee were effective from 1-8-2003 as given hereunder:
i) If income from own house does not exceed Rs.12,000/- p.m., normal licence fee shall be charged.
ii) If income from own house exceeds Rs.12,000/- but does not exceed Rs.20,000/- p.m., twice the normal licence fee shall be charged.
iii) If income exceeds Rs.20,000/- p.m., thrice the normal licence fee shall be charged.
In case, excess recoveries are being/ have been made from the house-owing employees, may apply for refund of the excess amount paid by them. The request for refund should be submitted along with the following documents: (a) copy of the ratable value fixed by the municipal authorities or copy of the lease deed executed in case the house has been rented out; (b) details of licence fee recovered w.e.f. 1-8-2003 onwards duly certified by the DDO.
[GI MUD O.M. No. 12035/11/99-Pol.II dt. 1-8-2005; Swamysnews, Oct. 2005, 6-7]
HRA TO EMPLOYEES TRANSFERRED TO N.E. REGION UNION TERRITORIES
Consequent upon conversion of DA equal to 50% of the basic pay as DP w.e.f. 1-4-2004, HRA given to CG employees got enhanced by 50%. Hence, it has been decided that CG civilian employees transferred and posted in the UTs and States of North Eastern Region, A&N and Lakshadweep from a date "prior to 1-4-2004" and whose families have stayed back at the last station of posting for which they are getting additional HRA at the rate applicable for the last station of posting may also be allowed that additional HRA enhanced by 50% w.e.f. 1-4-2004 as admissible for last duty station.
[GoI MF O.M. No. 2(34)/E.II(B)/99 dt. 18-7-2005; Swamysnews, Oct. 2005, 7-8]
SPECIAL RECRUITMENT DRIVE OF SC/ST
The DoE O.M. No.7(3)/E.Co-ord./99 dated 5-8-1999 on fiscal prudence and austerity on expenditure will not be applicable to the posts reserved for SC/ST which were vacant for one year or more to the extent necessary for maintaining reservation quota taking into account filled up General Quota posts.
[GoI DoPT O.M. No.36038/1/2004-Estt.(Res.) dt. 11-8-2005; Swamysnews, Oct. 2005, 12]
PROCUREMENT OF BLUE WOOLLEN SERGE DURING 2005-06
The existing arrangement for the year 2005-06 for procurement of blue woollen serge from Super Bazaar/Kendriya Bhandar or through State Govt. Emporia in addition to NTC would continue, subject to the following conditions:
i) Final selection after obtaining samples from all the agencies by the Committee
ii) The price should not exceed Rs.160/- per meter
iii) Only blue serge may be procured
iv) Stitching charges may be disbursed only after stitched uniforms are presented.
[GoI DoPT O.M. No. 14/7/2003-JCA dt. 16-8-2005; Swamysnews, Oct. 2005, 13]
INTRODUCTION OF NON-FUNCTIONAL SCALE OF RS.8000-13500 TO PRIVATE SECRETARIES OF CSSS
Effective from 3-10-2003, the cadre authorities of CSSS may grant the non-functional pay scale of Rs.8000-275-13500 to the Personal Secretaries, subject to the following conditions:
i) On completion of 4 years of approved service in Grade A & B, subject to vigilance clearance
ii) Personal Secretaries who are granted this non-functional scale will continue to remain in Gr. B (Gazetted) and their eligibility for promotion to the post of Principal Private Secretary in the pay scale of Rs.10000-15200 will be reckoned on the basis of total period of service spent in both the pay scales of Rs.6500-10500 and Rs.8000-13500.
iii) Entitled for pay fixation under FR 22 (I) (a) (2), and for arrears from 3-10-2003 accruing on account of pay fixation.
[GoI DoPT O.M.No.10/3/2004-CS.II(Pt.I) dt. 24-6-2005; Swamysnews, Oct. 2005, 13-14]
CSIR had already notified the “Conditions of Contract for Works” for execution of construction works vide its letter No.10/10/1994/Engg. dated 26/7/1995. Accordingly, any building/shed, DG sets, Lifts, Sub-station equipment, AC plants, Wiring of LAN, EPABX system, PA system Plantation/horticultural works, etc. fall under the construction works. Specialized Works of Construction are listed under para 19.3 of the CPWD Works Manual. The concerned officials may ensure that all the normal Buildings & Services work as well as the listed specialized works are implemented as work contracts as per the following guidelines.
An exception has been made in case of installation of equipments where minor works towards foundation are involved which can be included in the purchase orders in accordance with “Conditions of Contract for Work” as applicable to CSIR, subject to the fact that (a) the cost of foundation work does not exceed Rs.50,000/-; (b) the work shall be executed as per CPWD specifications; and (c) the work will be supervised by the Lab. Engineers and payment will also be made on the basis of their certification.
[CSIR Lr.No.11-15(1)/2003-Engg. dt. 20-1-04]
OPERATION OF RESERVE PANELS
While making selection for various posts by Direct Recruitment or for appointment on transfer on deputation/transfer UPSC draws up a panel of candidates in order of merit and
maintain certain reserve. The panel is made use of in contingencies such as when the recommended candidate does not join or on resignation or death of a candidate within a six months of his appointment.
On the recommendation of the Fifth CPC and with a view to reduce delay in filling up of the vacancies resulting from resignation or death of the incumbent within one year of appointment, such vacancy need not be treated as fresh vacancy and it has to be filled up immediately by operating the reserve panel, if a fresh panel is not available by then. It is applicable to selections for posts under Central Govt. even if they were made by other recruiting agencies.
[GoI MPPG&P DoPT O.M.No.41019/18/97-Estt.(B) dt. 13-6-2000; CSIR Endt. No.3-33 (113) 2005-E.I dt. 18-8-2005]
VERIFICATION OF CHARACTER AND ANTECEDANTS
The GoI had launched a Special Recruitment Drive last year to fill up the backlog vacancies for SCs and STs. The target date for issuing the offer of appointment to the selected candidates was fixed as 16-5-2005. The instructions with regard to verification of character and antecedents of such candidates laid down in para 2 and 3 of O.M.No.18011/9(S)/89-Estt.(B) dated 4-7-89 shall also be applicable in the present Drive.
According to the above, the appointment itself may not wait till the result of the verification. SC/ST candidates may be appointed subject to the verification of their character and antecedents. In all such cases during this Drive, no indication should be given to any candidate that “the appointment or retention in service is subject to satisfactory verification and where adverse findings are subsequently reported, the services of the official may be terminated under Rule 5 of CCS (Temporary Service) Rules or by termination of probation or under any other relevant service rules as the case may be.”
Wherever, special verification through the Intelligence Bureau is required to be done, it must be got done in all cases before appointment.
[GoI MPPG&P DoPT O.M.No.18011/1(S)/ 2005-Estt.(B)dt. 5-7-2005; CSIR Lr.No.19-2 (1)/2004/ SC/ST-Cell dt. 15-7-2005]
MAINTENANCE OF LAB. BUILDINGS AND STAFF QUARTERS
The following guidelines have been formulated to handle the small repair works for maintenance of Laboratory buildings and staff quarters.
1. Labs./Instts. can prepare miscellaneous civil and services works estimates which should cover general maintenance of buildings for one or two years in order to ensure that the total value of work is substantial and the difficulties experienced in getting the small work done for want of response from the contractors are eliminated.
2. Before undertaking any maintenance/ construction work whether it is done through contractor or departmentally, estimates are required to be drawn and got approved by the competent authority. Record of such work should be entered in the Measurement Book (MB). Normally, the work has to be done by calling competitive bids. Only in emergent cases, works of petty nature can be done departmentally and appropriate account of materials procured and labour engaged shall be kept in order to ensure that the total expenditure is within the sanctioned cost.
3. Works costing less than Rs.25,000/- are treated as petty works. Tenders should be invited for all works whose value exceeds Rs.25,000/-. If petty works are proposed to be done departmentally even then the estimates should be drawn. Materials can be procured through Stores & Purchase section and works can be executed through Labour Rate Contracts. Before releasing payment, the record of work should be entered in the MB.
4. A Revolving Advance up to Rs.5,000/- can be sanctioned to the Engineer of the Lab. to enable him to undertake maintenance works of urgent nature. A one-time expenditure of up to Rs.1,000/- towards labour and material can be incurred by the Engineer. No other advance for urgent maintenance jobs is to be granted.
[CSIR Lr.No.11-15(1)/2003-Engg. dt. 5-8-05]
REPORTING/REVIEWING OF APAR/ARP
It has been observed that a large number of APARs/ARPs in respect of Scientists E.I, E-II and F are being sent to the CSIR HQs. for getting them reviewed by the DG, CSIR on the plea that the individuals concerned are reporting directly to the Director. The DG, CSIR has advised that the Labs./Instts. may structure their work and activities in such a way that APARs/ARPs of Scientists up to the level of Scientist Gr.IV (5) are written and reviewed at Lab./Instt. Level itself.
[CSIR Lr.No.15-3/1/71-O&M(Pt.V) dt.30-8-05]
GUIDELINES FOR ENGAGEMENT OF PROJECT ASSISTANTS
Based on the recommendations of a Committee constituted to look in to the issue of engagement of Project Assistants, the guidelines have been revised and notified:
Wide publicity should be given for recruitment of Project Assistants (PAs) through the existing system, advertisement in local newspapers, Websites, etc. The Lab. should conduct floating interviews once in three months instead of arranging Walk-in-Interviews every now and then. The candidates selected can be kept in the panel and engaged as and when required.
Level Qualifications Age* Stipend
I I Class B.Sc./ 28 Rs.5000/-
II I Class M.Sc./BE/ 28 Rs.8,000/-
III I Class ME/M.Tech. 28 Rs.10,000/-
IV Ph.D 30 Rs.12,000/-
* Age relaxation for SC/ST/OBC as per GoI Orders
Existing PAs will continue to draw the same emoluments till their present tenure is over or a decision is taken by the Directors of respective Labs./Instts. to allow revised emoluments depending upon the availability of funds under the concerned project.
While the offer of appointment could be given for a short duration of 6/12 months with a provision to extend further on the recommendations of the Selection Committee. The total duration for which PAs could be engaged would be five years. Where the duration of the Sponsored/Consultancy project is for less than 5 years, the services will be co-terminus with the duration of the project. There would be no automatic shifting of PAs from one project to another. On completion of tenure in one project, the PAs are free to apply for engagement in another project, limiting the tenure to a total period of five years or duration of the project whichever expires early. The performance of the PAs has to be reviewed periodically.
Registration for Ph.D.
The existing PAs who have already registered themselves will be allowed to continue their research work subject to the condition that their research work will not hamper the project-related activities and no extension beyond 5 years will be granted.
Service certificate: Service certificate may be issued by the Administration under the title “To whomsoever it may concern”. For Post-Doctoral Fellowship or Doctoral Fellowship, Project Leader/HoD can issue necessary certificate without committing on administrative angle.
Prescribed formats are provided for issue of offer of engagement and undertaking. Labs./Instts. are required to send Annual Statement of PAs along with manpower statement during the 1st week of January every year.
The concerned Director/CoA shall ensure strict compliance of these instructions and shall be responsible for any lapse.
No request for relaxation of any parameters will be entertained by CSIR HQs.
[CSIR Lr. No.4-44/2005-E.II dt. 6-9-2005]
PROF. K. GANESH BABU TAKES OVER AS DIRECTOR, CBRI, ROORKEE
Prof. K. Ganesh Babu, Professor, Indian Institute of Technology, Chennai has taken charge of the post of Director, CBRI, Roorkee on the forenoon of 11-8-2005.
..Hearty welcome to CSIR family..
[CSIR Lr.No.4-3(7)/2005-E.II dt. 20-9-2005]
UNIFORM FOR NON-STATUTORY DEPARTMENTAL CANTEEN STAFF
Canteen employees are eligible to be provided a woolen pant cloth of 1.20 Mtrs. once in two years. The stitching charges will be reimbursed to the extent of Rs.120/- for each pant.
[GoI DoPT O.M. No. 18/3/2003-Dir.(C) dt. 8-7-2005; Swamysnews, Sept. 2005, 3-4]
RECOMMENDATIONS ON THE REVIEW OF NORMS FOR CANTEENS
It has been observed that even after lapse of 7 months, a large number of existing Canteens/Tiffin Rooms are yet to be re-categorized by the concerned organization. All the Ministries/Departments of the Central Govt. are once again requested to take prompt action in terms of O.M. dated 22-12-2004, a gist of which was published in the March issue of HARMONY is reproduced hereunder:
With a view to achieve efficient functioning and rationalization of manpower in the Non-Statutory Departmental Canteens located in the Offices of the CG, the Staff Inspection Unit (SIU) of the Department of Expenditure, MoF had undertaken a study to review the norms of these Canteens. On the recommendations of the SIU, the following issues were taken up and approved:
i) Re-categorization of Canteens and staffing pattern;
ii) Up-gradation of pay scales of certain posts;
iii) Change in nomenclature of certain posts/ designations;
iv) Outsourcing the activity of setting up of Canteens in Govt. Offices;
v) Proper liaisoning between the Depart-mental Canteens and the Office of the Director (Canteens), etc.
The Order also contained a number of norms for various types of Canteens/Tiffin Rooms in the form of Annexures.
[GI DoP&T O.M. No. 013/10/2001-Dir.(C) dt. 19-7-2005; Swamysnews, Sept.. 2005, 4]
GENERAL FINANCIAL RULES, 2005
Effective from 1st July, 2005, new General Financial Rules, 2005 have been issued. Accordingly, any purchase/ procurement of goods for use by all GoI Offices will now be guided by the relevant provisions of the GFR, 2005.
[GoI MF O.M.No.1/12/E.II(A)/94 dt.29-7-2005; Swamysnews, Sept. 2005, 12]
CGHS FACILITIES IN NON-CGHS AREAS
CGHS facilities can be extended to the families of the CG employees who continue to stay back at the old station in a CGHS-covered area even after the transfer of the Govt. servant to a non-CGHS area for a maximum period of six months from the date of transfer of the GS. The GS should make payment of the monthly CGHS contribution to his old Office for a maximum period of six months in advance. The concerned Office shall make an entry in the CGHS card indicating the period of validity.
[GoI MH&FW O.M.No.4-36/99-C&P/CGHS/ CGHS(P) dt. 1-7-2005; Swamysnews, Sept. 2005, 12-13]
DERECOGNITION OF HOSPITALS
The following hospitals/diagnostic centres were de-recognized under CGHS, Delhi:
1. R.B. Seth Jessa Ram & Bros. Charitable Hospital, WEA, Karol Bagh, New Delhi
- General purpose
2. Dr. Chopra's Bone Densitometry Center & Lab., 2, Rajouri Place, J-1/162, Rajouri Garden, New Delhi
- Bone Densitometry
3. R.G. Stone Urological Research Institute, F-12, East of Kailash, New Delhi
- Endo-urology surgery, Holmium Laster/Laproscopic surgeries
[GoI MH&FW O.M. No. Rec.24/2001-2002/JD(M)/CGHS/DELHI/CGHS(p) dt. 4-7-2005; Swamysnews, Sept. 2005, 13-14]
COUNTING OF PAST SERVICE ON TECHNICAL RESIGNATION
All the employees who entered into CG service or in the service of an Autonomous Body (AB) set up by CG on or before 31-12-2003 and who were governed by old pension scheme under the CCS (Pension) Rules, 1972 will continue to be governed by the same pension scheme for the purpose of counting their past service or under the provisions of O.M. dated 29-8-1984 as amended from time to time, if such employees submit technical resignation or after 1-1-2004 to take up new appointment in another Ministry/Department of the GoI or an AB set up by the CG in which the pension scheme already exists for the employees who entered into service or before 31-12-2003.
The employees who entered into service on or before 31-12-2003 and who were governed by CPF scheme or any pension scheme of Central/State Govt. other than the old pension scheme on submission of technical resignation to take up new appointment on or after 1-1-2004 cannot be allowed to join the old pension scheme. However, such employee can seek pensionary/terminal benefits from the previous organization under the rules of such organization for the period of service rendered.
All the CG employees who entered CG/ AB service set up by CG on or before 31-12-2003 and who were governed by old pension scheme and on submission of technical resignation on or after 1-1-2004 to take up new appointment under State Govt. will be eligible for grant of pro rata pensionary benefits for the period of CG/AB service on the lines as provided in Rule 37 of CCS (Pension) Rules, 1972 and related orders.
[GoI DoP&PW O.M.No.28/30/2004-P&amp;amp;amp;amp;amp;amp;amp;PW(B) dt. 26-7-05; Swamysnews, Sept. 2005, 15-16]
REVISION OF QUANTUM OF RESERVATION FOR SC/ST
Keeping in view the figures of the 2001 Census, the quantum of reservation for SCs, STs and OBCs in case of Direct Recruitment to Group C and D posts which normally attract candidates from a locality or a region has been revised w.e.f. 5-7-2005, as given hereunder:
S.No. - State/UT - SCs - STs - OBCs
1. Andhra Pradesh - 16 - 27 -
3. Assam - 7 - 12 - 27
4. Bihar - 16 - 1 - 27
5. Chhattisgarh - 12 - 32 - 6
6. Goa - 2 - 0 - 18
7. Gujarat - 7 - 15 - 27
8. Haryana - 19 - 0 - 27
9. Himachal Pradesh - 25 - 4 - 20
10.Jammu & Kashmir - 8 - 11 - 27
11.Jharkhand - 12 - 26 - 12
12.Karnataka - 16 - 20 - 15
13.Kerala - 10 - 1 - 27
14.Madhya Pradesh - 15 - 20 - 15
15.Maharashtra - 10 - 9 - 27
16.Manipur - 3 - 34 - 13
17.Meghalaya - 0 - 44 - 5
18.Mizoram - 0 - 45 - 5
19.Nagaland - 0 - 45 - 0
20.Orissa - 16 - 22 - 12
21.Punjab - 29 - 0 - 21
22.Rajasthan - 17 - 13 - 20
23.Sikkim - 5 - 21 - 24
24.Tamil Nadu - 19 - 1 - 27
25.Tripura - 17 - 31 - 2
26.Uttaranchal - 18 - 3 - 13
27.Uttar Pradesh - 21 - 1 - 27
28.West Bengal - 23 - 5 - 22
29.A&N Islands - 0 - 8 - 27
30.Chandigarh - 18 - 0 - 27
31.Dadra & Nagar H'li - 2 - 43 - 5
32.Daman & Diu - 3 - 9 - 27
33.Delhi - 15 - 7.5 - 27
34.Lakshadweep - 0 - 45 - 0
35.Pondicherry - 16 - 0 - 27
[GoI DoPT O.M.No.36017/1/2004-Estt.(Res.) dt. 5-7-2005;Swamysnews, Sept. 2005,16-18]
TRAINING OF SC/ST CANDIDATES
It has been reiterated that the candidates belonging to SC and ST who are selected in various competitive examinations by relaxed standards should be given extra training so as to enable them to come up to the standards of other candidates and that special training programmes including “In-Service Training Programmes” should be drawn-up.
[GoI DPT O.M.No.36022/4/2005-Estt.(Res.) dt. 13-7-2005; Swamysnews, Sept. 2005, 18]
EXTENSION OF SERVICE BEYOND SUPERANNUATION
The Appointments Committee of the Cabinet has directed that proposals for extension of service of specialists in medical or scientific fields beyond the normal date of superannuation should be submitted two months before the date of superannuation in order to avoid delay.
[GoI DPT O.M.No.27/1/2005-EO(SM-II) dt. 23-2-2005; Swamysnews, Sept. 2005, 20]
CREDIT OF PENSION TO JOINT BANK A/C
It has been decided to permit credit of pension also to a joint account operated by pensioner with his/her spouse in whose favour an authorization for family pension exists in the Pension Payment Order (PPO). The joint account of the pensioner could be operated either by "Former or Survivor" or "Either or Survivor" basis on the following conditions:
1. Once pension has been credited to a pensioner's bank account, the liability of the Govt./Bank ceases.
2. As pension is payable only during the life of a pensioner, his/her death shall be intimated to the bank at the earliest, and in any case within one month of the demise so that the bank does not continue crediting monthly pension to the joint account after the death of the pension. Any amount wrongly credited is recoverable. The legal heirs, successors, executors, etc. shall also be liable to refund any such amount.
3. Payment of arrears, if any, shall be payable to the nominee as usual.
[GICPAO/Tech/Amendments/Sch.Book/2005-06/69, dt. 9-6-2005; Swamysnews, Sept. 2005, 20-22]
BANKING TRANSACTION TAX
In terms of Finance Act, 2005, Banking Cash Transaction Tax @ 0.1% of the value of taxable banking transactions including cash withdrawn by Govt. Offices exceeding Rs.1,00,000/- on a single day is levied. All the Govt. employees including daily wagers are required to open bank accounts and receive payments by cheque/direct credit to bank account in order to reduce banking cash transaction tax liability by the Govt. Offices.
[GoI MF (CGA) O.M.No.1(1)/2005/TA/476 dt. 10-6-2005; Swamysnews, Sept. 2005, 23]
SPECIAL CONCESSIONS FOR THE CG EMPLOYEES WORKING IN KASHMIR
The existing package of concessions/ benefits to CG employees working in Kashmir Valley has been extended up to 30-6-2006 in respect of the following aspects:
A. Employees posted to Kashmir Valley:
a) an option to move their families to a selected place of their choice in India at Govt. expense (TA/transportation of personal effects/packing allowance)
b) Departmental arrangements for stay, security and transportation to place of work
c) HRA at Class A city rate is payable on exercising an option. To draw normal HRA at their place of posting, if department did not arrange for his stay.
d) Period of temporary duty extended to 6 months with DA at full rate in addition to departmental facilities
B. If they do not wish to move their families:
a) A per diem allowance of Rs.10/- in addition to transport allowance
b) Messing facilities
c) Adjustment of migrant employees in the available vacancies in Offices located outside but adjacent to the Union Territory of Delhi.
d) Payment of leave salary/ad hoc financial assistance
e) Regularization of the period of absence of J&K migrant employees
f) Payment of pension to pensioners outside the Valley wherever they settle.
[GoI DoP&T O.M.No.18016/6/99-Estt.(L) dt. 22-7-2005; Swamysnews, Sept. 2005, 25-27]
ENGAGEMENT OF CONSULTANTS
It has been observed that the Ministries/Departments are not following the guidelines governing engagement of Consultants. In order to avoid such situations, a check list has been devised and notified.
[GoI DP&T O.M.No.16012/28/2005-Estt. (Allowances) dt. 28-7-2005; Swamysnews, Sept. 2005, 28-29]
DISCIPLINARY AUTHORITY CANNOT REVISE ITS OWN ORDER
In terms of GoI Instruction 3 under Rule 29 of CCS (CCA) Rules, 1965 the Disciplinary Authority is not competent to revise or cancel its own order.
[Swamysnews, Sept. 2005, 87]
FIXATION OF PAY IN THE HIGHER POST
As per Proviso to FR 22 (I) (a) (1) of FR & SR (Part I), where a Govt. servant is drawing pay at the maximum of the time-scale of the lower post, his initial pay in the higher post shall be fixed at the stage next above the pay “notionally arrived” at by increasing his pay by an amount equal to the last increment in the time scale of the lower post.
[Swamysnews, Sept. 2005, 87-88]
SPECIAL CASUAL LEAVE FOR S.F.N.
If the wife of a male Govt. servant undergoes tubectomy operation for maintaining Small Family Norms, Special Casual Leave will be granted with effect from the following day of such operation.
[Swamysnews, Sept. 2005, 89]
TIME LIMIT FOR CLAIMING TA
As per SR 194-A of FR & SR (Part II) - Travelling Allowance, claim for T.A. is to be preferred within one year.
[Swamysnews, Sept. 2005, 90]
CONTAINER CHARGES FOR TRANSFER
Charges paid to Container Corporation of India for carrying the personal effects while on transfer have to be admitted in full.
[Swamysnews, Sept. 2005, 90-91]
REIMBURSEMENT OF AIR FARE LIMITED TO TRAIN FARE WHILE ON LTC
Restriction of air fare to the fare of the entitled class by rail means the expenditure the Govt. servant may incur had he travelled by rail (including supplementary/ safety/ reservation charges), other than by Rajdhani/ Shatabdi trains.
[Swamysnews, Sept. 2005, 91-92]
The Right to Information Act (RTI) envisages appointment of a Public Information Officer and Assistant Public Information Officers in all the administrative units of an organization and also to make it well equipped to deal with the requests for information as the Act will come into force fully by 12th October, 2005. Accordingly, an Action Plan for CSIR HQs. has also been drawn for information, guidance and compliance with the mandatory provisions of the Act.
For effective operation of the mandatory provisions of the RTI Act in CSIR, the DG, CSIR has nominated the following Officers as per the details given against each:
Shri Sudhir Kumar, Jt. Secretary (Admn.)
- Nodal Officer for coordination of implementation of the RTI Act in DSIR/CSIR
Dr. V.K. Gupta, Head, IT Division
- Appellate Authority as envisaged under Section 19 (1) of the RTI Act for CSIR HQs.
Dr. D.S. Bedi, Head, USD
- Public Information Officer for CSIR HQs.
[CSIR O.M. No.6-9(131)/2005-E.III dt. 25-7-2005 & 3-8-2005]
ENHANCEMENT OF CGHS SUBSCRIPTION
It case of CSIR pensioners, the CGHS Medical contribution would be based on the last pay drawn plus DP. However, in case of pensioners who had retired much earlier i.e., prior to 1-1-1996 but have opted for medical facilities now, would be required to pay contribution on the basis of their notional pay in the revised scale as clarified vide CSIR letter No.14(8)/99-E.II dated 7-4-2000. However, in both the above cases, the contribution would be as per the rates applicable on the date of payment contribution.
[CSIR Lr. No. 35-05(01)/03-PW&PG dt. 26-7-2005]
LAST PAY CERTIFICATE
The CGA has reiterated that the modified form of Last Pay Certificate (GAR-2) which was communicated vide their letter dated 10-6-1996 be used after incorporating Column 11 therein invariably in all cases.
[GI MF (CGA) Lr.No.V-16011/2/85/CTR/ Misc./Part dt. 14-6-2005; Swamysnews, Aug. 2005, 20-21]
DE-RECOGNITION OF PRS HOSPITAL
The PRS Hospital, Killippalam, Trivandrum was de-recognised from the list of recognized private hospitals under CGHS, Trivandrum with effect from 11-4-2005.
[GI MF&FW OM No.S-11011/25/2001-CGHS-Desk.II-CGHS(P) dt. 11-4-2005; Swamysnews, Aug. 2005, 24-25]
REVISION OF PENSION/FAMILY PENSION
The date of submission of applications for revision of pension/family pension with reference to DP&PW O.M. issued on the subject from time to time (the latest being 15-3-2004) has been extended up to 31-12-2005.
[GI DP&amp;amp;amp;amp;amp;amp;amp;PW OM No. 45/86/97-P&PW(A)/ Part-III dt. 7-6-2005; Swamysnews, Aug. 2005, 26-27]
CEILING ON DRAWING TWO FAMILY PENSIONS
In terms of sub-rule (11) of Rule 54 of CCS (Pension) Rules, 1972, in case both wife and husband are Govt. servants and are governed by the provisions of this rule and one of them dies while in service or after retirement, the family pension in respect of the deceased shall become payable to the surviving husband/wife and in the event of the death of the husband/wife, the surviving child(ren) shall be granted the two family pensions in respect of the deceased parents, subject to the revised limits specified below:
(a) (i) If the surviving child/children is/are eligible to draw two family pensions at the rate mentioned in sub-rule (3) of CCS (Pension) rules, 1972, the amount of both the pensions shall be limited to Rs.15,000/- (instead of Rs.2,500/-)
(ii) If one of the family pensions ceases to be payable at the rate mentioned in sub-rule (3), and in lieu thereof the pension at the rate mentioned in sub-rule (2) of Rule 54 becomes payable, the amount of both the pensions shall also be limited to Rs.15,000/- (instead of present Rs.2,500/-)
(b) If both the family pension are payable at the rates mentioned in sub-rule (2), the amount of two pensions shall be limited to Rs.9,000/- (instead of Rs.1,250/-)
These orders shall be deemed to have taken effect from 1-1-1996.
[GI DP&PW OM No.45/1/2001-P&amp;amp;amp;amp;amp;amp;amp;PW(E) dt. 30-6-2005; Swamysnews, Aug. 2005, 29-30]
ALL PROMOTION NORMS HAVE TO BE FULFILLED FOR ACP SCHEME ALSO
In terms of clarification No.16 of GI MPPG&P (DPT) O.M. No.35034/1/97-Estt. (D)(Vol.IV) dated 10-2-2000, all promotion norms have to be fulfilled for upgradation under Assured Career Progression Scheme. As such, no upgradation shall be allowed, if an employee fails to qualify departmental/skill test prescribed for the purpose of regular promotion.
[Swamysnews, Aug. 2005, 101]
UPGRADED PAY SCALE CANNOT BE TERMED AS PROMOTION UNDER ACP
In terms of clarification No.35 in the Annexure to GI DPT O.M. No.35034/1/97-Estt.D (Vol.IV) dated 18-7-2001, an official placed against a higher scale of pay: (a) with or without a change in the designation, (b) without requirement of any new qualification for holding the post in the higher grade; (c) not specified in the Recruitment Rules for the existing post; and (without involving any change in responsibilities and duties is not to be treated as promotion/upgradation for the purpose of ACP Scheme.
[Swamysnews, Aug. 2005, 102]
Normally the CVOs of respective organizations undertake investigation of the complaints having vigilance angle which include complaints forwarded by the Administrative Ministries/Departments and furnish a report to the Administrative Ministry/Department. Complaints against Officials who are within the purview of the Commission can be closed only with the approval of the CVC. Accordingly, in all such cases, CVOs are required to endorse a copy of the report to the CVC.
[GI CVC Order No.25/4/05 dt. 29-4-2005]
SUB-COMMITTEE ON OUTSOURCING OF NON-CORE ACTIVITIES
In pursuance of the recommendations of Kelkar Committee, a Sub-Committee has been constituted to review and consider various options and mechanisms for “Outsourcing of Non-Core Activities”. The composition is as follows:
Dr. G.N. Qazi Chairman - Director, RRL, Jammu
Shri Ananda Rao Member - Sci. F, CCMB, Hyderabad
Smt. Rama Mahadev Member - Sr. COA, NEERI, Nagpur
Shri Vidyanathan Member - COA, NCL, Bangalore
Shri B. Selvakumar, Member - F&AO, CLRI, Chennai
Smt. Manju Bagai Member - Legal Adviser, CSIR, New Delhi
Shri R.P. Singh Member - Scientist, TNBD, CSIR, New Delhi
The terms of reference are:
i) Identify outsourceable activities in CSIR Labs. and HQs.;
ii) devise systems and efficient procedures for outsourcing such activities; and
iii) any other matter as referred to by DG, CSIR
[CSIR O.M. No. 13/1/KC/2003-TNBD dt. 25-4-2005]
ACCOMMODATION AT KOLKATA
Requests for accommodation at CSIR Guest House at Kolkata have to be sent to the Director / Administrative Officer, CGCRI, Kolkata.
[IICB Lr. No. COA/MISC/2005 dt. 26-4-2005]
FAX FACILITY AT GUEST HOUSE OF IICT, HYDERABAD
A Fax machine bearing No.040-27193178 has been installed at the Guest House of IICT, Hyderabad for facilitating booking accommodation.
[IICT Lr.No.Misc./GH/2005 dt. 7-6-2005]
TAX ON CASH TRANSACTION
Govt. of India have imposed a tax @ 0.1% on cash drawn from the current account exceeding Rs.1.00 lakh in a single day.
In order to reduce the cash transactions, CVC has already issued instructions to make all payments through Electronics Clearance System. Cash purchases are to be managed within the non-taxable limits. It should be ensured that all the employees including daily wagers open bank accounts and receive payments by cheques or get them directly deposited into their bank accounts. Efforts should be made to make all payments including TA/DA, sitting fees, etc. to members of various Committees by Cheque/Demand Draft.
[GI MoF DoE CGA O.M. F. No.1(1)/2005/ TA/476 dt. 10-6-2005; CSIR Lr.No.2(76)/ Cash/2005 dt. 24-6-2005]
AMENDMENT TO G.F.R.
In order to avoid delay in sanction/ release of Grant-in-Aid for the relevant years to the grantee Institutions, the period prescribed for obtaining Utilization Certificates for grants released in the previous year has been reduced from 18 months to 12 months through an amendment to Rule 151 (1) of General Financial Rules.
[GI MF O.M. No. 8(8)/E.II(A)/2003 dt. 24-12-2003; Swamysnews, July,2005,2-3]
DEARNESS PAY FOR DETERMINING LIMIT OF GPF ADVANCE
In terms of Para 2 of O.M. dated 1-3-2004, Dearness Pay should be counted as pay for payment of various advances, etc., including determining the eligibility limit for drawal of GPF advance.
[Swamysnews, July, 2005, 79]
SPECIAL CASUAL LEAVE
As per Para A & B under Appendix-III of CCS (Leave) Rules, 1972, whenever Special Casual Leave is granted in terms of number of days, for a purpose other than maintaining small family norms, the intervening holiday(s) have to be taken into account while calculating the number of days availed.
[Swamysnews, July, 2005, 79]
TREATMENT OF FRACTION OF A DAY WHILE CREDITING LEAVE
Rule 27 (4) of CCS (Leave) Rules, 1972, specifies that fraction of a day should be rounded off (to the next higher figure) when crediting the leave. For example, 2 ½ days get rounded-off as 3 days.
[Swamysnews, July, 2005, 80]
RESTRICTION OF JOURNEY ON LTC BY ROAD
As per Rule 13 of CCS (LTC) Rules, 1988, LTC journey has to be allowed on the basis of a point-to-point on a through ticket over the shortest direct route. If there is no direct train with eligible class of accommodation, the LTC claim has to be restricted to the fare of next available lower class.
[Swamysnews, July, 2005, 80-81]
OPTING OUT OF CGHS
If the spouse of a Govt. servant is employed in a private organization which provides medical facilities, the Govt. servant can opt out of CGHS and avail the facilities provided by such an organization.
[Swamysnews, July, 2005, 81]
OPTION FOR FIXATION OF PAY
There is no provision for an ad hoc promotee to opt for pay fixation except where such promotion is followed by regular appointment to the higher post without any break in terms of FR 22 (I) (a) (1) from the date of initial appointment.
[Swamysnews, July, 2005, 83-84]
DEPUTATION ALLOWANCE ON ACP
When an employee who is granted financial upgradation under ACP Scheme is appointed to another post on deputation basis, he would be allowed to draw his ACP scale, if it is going to be beneficial to him but without any Deputation Allowance.
[Swamysnews, July, 2005, 85]
TRANSPORTATION OF PERSONAL EFFECTS ON TRANSFER TO N.E.
As per Para VII under GIO (1) below SR 116 (T.A. Rules), when the family accompanies the Govt. servant on transfer to North-Eastern Region, he is entitled to existing Travelling Allowance including cost of transportation of admissible weight of personal effects according to his grade irrespective of the weight actually carried and such concession is also available for the return journey on transfer.
[Swamysnews, July, 2005, 85-86]
APPEALS UNDER CSIR SCIENTIST RECRUITMENT & ASSESSMENT PROMOTION RULES 2001
CSIR have invited the attention of all the concerned to its letter No.7-1(2)/2002-R&A dated 21st May, 2004 regarding processing of appeals received from Scientists of different Labs./Instts. on the Assessments/ Selections undertaken by RAB. CSIR have reiterated that:
1. The appeal on selection/assessment of the Scientists of the Labs. should be referred to the respective Directors. The Director shall decide upon it after seeking comments from RAB.
2. If the appellant is not satisfied with the decision of the Director, he may represent to DG, CSIR. However, the representations received through proper channel only shall be processed at the level of CSIR HQs.
3. The appeals received from the Scientists whose appointing authority is DG, CSIR should be forwarded to CSIR Head Office for consideration.
4. Any appeal sent directly to CSIR HQs. or RAB in contravention of points (1) and (2) above shall not be acted upon and shall be filed.
[CSIR Lr.No.7-1(2)/2002-R&A dt.8-7-2005]
REDISTRIBUTION OF WORK AT CSIR HQS.
Shri R.S. Antil, Sr. Dy. Secretary, CSIR has taken over the charge of the post of Chief Vigilance Officer, CSIR on 4-7-2005 F.N. On his take over as CVO, the following re-distribution of the work has been made:
Shri Sushil Kumar, Dy. Secretary: Recruitment & Assessment Section
Shri S.C. Tyagi, Dy. Secretary: E.I Section
Shri Girish Chopra, Dy. Secretary: Central Grievance Committee
[CSIR O.M.No.1(1)/82-E.III dt. 8-7-2005]
The provisions of the Purchase Procedure, 2002 require the CoA or the AO to function as the Chairman of the Standing Purchase Committee-I (SPC), and as Member of SPC-II. Either of these Officers also functions as the Vigilance Officer of the Lab./Instt. If the Director of the Lab. desires, he can appoint the AO as the Vigilance Officer while the CoA functions as the Chairman/Member of the SPCs. In such case, the AO shall report to the Director on all Vigilance matters and he will not oversee Works & Services.
Where a single Officer at the level of CoA/AO is posted, he will continue to function as the Vigilance Officer of the Lab.
[CSIR Lr. No. 15-1(82)/2001-O&M dt. 3-5-2005]
PROF. G.N. RAMACHANDRAN GOLD MEDAL
CSIR have instituted a Gold Medal for Excellence in Biological Sciences during the year 2004 to perpetuate the memory of Prof. G.N. Ramachandran, pioneer in Protein Chemistry and the Founding Father of Structural Biology in India.
The award shall be given every year to a person who has made excellent contributions in Biological Sciences in India during the last 10 years.
An Advisory Committee as detailed hereunder has been constituted for the year 2005-06 to consider the nominations and make its recommendations:
Dr. Obaid Siddiqi … Chairman
(Prof. Emeritus, TIFR-NCBS, Bangalore)
Dr. N.K. Ganguly … Member
(DG, ICMR, New Delhi)
Prof. M. Vijayan … Member
(Associate Director, IISC., Bangalore)
Prof. G. Padmanabhan … Member
(Hon. Professor, IISc., Bangalore)
Dr. Girijesh Govil … Member
(Professor, TIFR, Mumbai)
[CSIR O.M. No. 12/127/2005-RDPD dt. 3-5-2005]
BANNING BUSINESS DEALINGS WITH FIRMS/CONTRACTORS
Advice of Central Vigilance Commission need not be sought for banning firms/ contractors or withdrawal of the Orders as banning the business is an administrative matter to be decided by the management of the organization.
[GoI CVC Order No.18/3/05 dt. 24-3-2005; CSIR Lr.No.15-1(120)/90-Vig. dt. 5-5-2005]
ACTION ON COMPLAINTS REFERRED BY CENTRAL VIGILANCE COMMISSION
The Vigilance Manual stipulates that all cases pertaining to Gr. "A" Officers in respect of whom the Central Vigilance Commission is required to be consulted will be referred for 1st/2nd stage advice. The 1st stage of consultation arises while initiating disciplinary proceedings while 2nd stage of consultation is required before a final decision is taken at the conclusion of the proceedings. The CVC should also be consulted in cases where the disciplinary authority have initiated action for major/minor penalty proceedings and propose to close the case on receipt of Statement of Defence.
As regards the complaints, it may be stated that the complaints forwarded for inquiry to the administrative Ministries/ Departments, the CVO concerned will have an inquiry made into the complaints to verify the allegations and will submit his report together with the relevant records within 3 months from the date of receipt of the reference from the Commission. If the CVO needs more time, an interim reply should be sent. Any complaint forwarded by the CVC for a report should not be closed by the department on its own.
[CVC Order No.12/3/05 dt. 16-3-2005; CSIR Lr.No.15-6(83)/98-O&M-III dt. 6-5-2005]
CSIR DIAMOND JUBILEE PRIZE IN SPORTS
CSIR had instituted "CSIR Diamond Jubilee Award for Excellence in Sports" carrying a Cash Prize of Rs.25,000/- and a Citation to be awarded annual separately for Sports-woman and Sportsman for outstanding achievements.
Applications are invited in prescribed proforma for the year 2004-05. The duly filled in forms should reach CSIR within 45 days from the date of issue of this O.M.
[CSIR Lr. No. 1-22/DJA/2003-SPB dt. 6-5-2005]
QUARTERLY REPORT ON SENSITIVE AND CORRUPTION-PRONE AREAS
The Director-General, CSIR has ordered all the Vigilance Officers to undertake inspections in their respective Labs./Instts. and provide a constructive feed back to the CVC in their Monthly Reports on Vigilance Activities in revised format under the caption "Part B - Preventive Vigilance".
[CSIR Lr. No. 15-1(5)/85-O&M-Vol.IV dt. 20-5-2005]
CONSULTATION WITH CVC IN CRIMINAL CASES INVOLVING G.S.
In order to cut avoidable delay in concluding disciplinary proceedings, the CVC have advised that they need not be consulted in cases where Govt. servants are convicted by the Courts of Law on a criminal charge under Rule 19 (i) CCS (CCA) Rules, 1965.
[GI DP&T O.M. No. 118/1/2005-AVD-III dt. 8-4-2005; Swamysnews, May, 2005, 3-4]
AMENDMENT TO RECLASSIFICATION OF CITIES/TOWNS
The Cities/Towns which have been placed in a lower classification in the lists provided at Annexure I & II to GI MF O.M. No. 2(21)/E.II(B)/2004 dated18-11-2004 as compared to their existing classification shall continue to retain the existing classification for drawing the rates of CCA and HRA accordingly till further orders.
[GI MF O.M. No. 2(21)/E.II(B)/2004 dt. 16-3-2005; Swamysnews, May, 2005, 6]
DEARNESS PAY FOR HOSPITAL ENTITLEMENTS
Dearness Pay is a part of Basic Pay for the purpose of hospital entitlements in terms para 3 of GI MH&FW O.M.No.S-11011/6/98-CGHS(P) dt.20-9-2004.
[Swamysnews, May, 2005, 87]
JOURNEY TIME WITH LEAVE IN R/O GS SERVING IN NORTHEAST REGION
Grant of journey time in excess of 2 days while availing Earned Leave is a special privilege extended to employees serving Northeast Region which can be prefixed or suffixed with Earned Leave/Holidays.
[Swamysnews, May, 2005, 93]
SPECIAL VOLUNTARY RETIREMENT SCHEME FOR SURPLUS CG STAFF
Optees of Special Voluntary Retirement Scheme will be entitled to receive an ex-gratia amount equal to basic pay plus DA for the number of days worked out on the basis of length of service @ 35 days for each completed year and 25 days for each remaining year. DA equal to 50% of the basic pay has been merged with basic pay w.e.f. 1-4-2004 and shown distinctly as DP which would count for purposes like payment of allowances, transfer grant, retirement benefits, contribution to GPF, licence fee monthly contribution to CGHS, etc.
The optees of Special VRS will continue to be allowed DA at the rates which would have been extant, if conversion of DA equal to 50% of the basic pay as DP had not taken place. This can be computed by adding 50 points to the existing rates of DA i.e. 50 + 14 = 64%.
[GI MPPG&P DoPT O.M.No.25013/6/2001-Estt.(A) dt. 10-2-2005; CSIR Endt. No.6-8 (131)/2005-E.3 dt. 10-3-2005]
A complaint box will be placed at the reception of all the CSIR Labs./Instts. and at CSIR HQs. Any aggrieved employee or member of general public may drop their complaint(s) against an official/decision taken by the Lab./Instt./CSIR in the complaint box. The box will be opened once in a week by the COA/AO of the Lab./Instt. and DS (CO) in case of CSIR HQs. Complaints should be forwarded to the concerned authorities for taking action in the matter as deemed fit, and the decision intimated to the complainant. A proper record of all the complaints received has to be maintained by the above Officers.
[CSIR Lr. No.17(68)/2005-E.II dt. 21-3-2005]
PHYSICAL VERIFICATION OF STORES
With a view to ensure 100% physical verification of Stores at all the CSIR Labs./ Instts. and also at CSIR HQs, the Labs./ Instts. should draw the programme of carrying out 100% physical verification of stores including at their field stations, etc. as per the prescribed guidelines each year by 15th April. A copy of the Final Report should be forwarded to the CSIR HQs. For necessary monitoring immediately on receipt from the verification teams by 21st April. The senior-most Stores & Purchase Officer shall be responsible for this exercise.
[CSIR Lr. No.14-1(01)/2005-S&P dt. 29-3-05]
AMENDMENT TO CCS (CONDUCT) RULES
The CCS (Conduct) Rules, 1965 have been amended. The amended version is reproduced hereunder:
Rule 13 - Gifts
(2) On occasions such as weddings, anniversaries, funerals or religious functions, when the making of gift is in conformity with the prevailing religious and social practice, a Government servant may accept gifts from his near relatives or from his personal friends having no official dealings with him, but shall make a report to the Government, if the value of such gift exceeds--
(i) rupees seven thousand in the case of a Government servant holding any Group 'A' post;
(ii) rupees four thousand in the case of a Government servant holding any Group 'B' post;
(iii) rupees two thousand in the case of a Government servant holding any Group 'C' post; and
(iv) rupees ten hundred in the case of a Government servant holding any Group 'D' post.
(3) In any other case, a Government servant shall not accept any gift without the sanction of the Government, if the value exceeds--
(i) rupees one thousand five hundred in the case of Government servants holding any Group 'A' or Group 'B' post; and
(ii) rupees five hundred and fifty in the case of Government servants holding any Group 'C' or Group 'D' post.
Rule 18 - Moveable, immovable and valuable property
(3) Where a Government servant enters into a transaction in respect of movable property either in his own name or in the name of the member of his family, he shall, within one month from the date of such transaction, report the same to the prescribed authority, if the value of such property exceeds Rs.20,000 in the case of a Government servant holding any Class I or Class II post or Rs.15,000 in the case of Government servant holding any Class III or Class IV post:
[GI MPPG&P DP&amp;amp;amp;amp;amp;amp;amp; dt. 15-12-03; CSIR Lr. No. 15-1(41)/79-O&M dt. 16-2-2004]
CONSULTATION WITH NATIONAL COMMISSION FOR WOMEN
National Commission for Women was constituted as an Apex level statutory body by the Central Govt. under the National Commission for Women Act, 1990. The main task of the Commission is to study and monitor all matters relating to the constitutional and legal safeguards provided for women to review the existing legislations and suggest amendments wherever necessary. The Commission is authorized to look into the complaints and take suo motu notice of the cases involving deprivation of the rights of women in order to provide support, legal or otherwise to and needy women.
In terms of Section 16 of the above Act, the CG Departments should consult the Commission on all major policy matters affecting women.
[Cab. Sec. D.O.No.293/1/10/1/2005-CA.V dt. 18-3-2005; CSIR Endt. No.9(131)/99-E.III (I) dt. 4-4-2005]
NO SUPERSESSION IN PROMOTIONS
The DoP&T vide its O.M.No.35034/7/97-Estt.(D) dated 8-2-2002 conveyed the decision of the Govt. not to permit supersession in promotion. Pursuant action to amend the service/recruitment rules of various services/posts/grades so as to appropriately incorporate the mode of promotion as 'Selection' in place of 'Selection -by-merit', and 'Selection-cum-Seniority' to bring them in conformity with the above decision and to make promotions accordingly. It has been brought to the notice of the DoP&T that no action has been initiated to amend the rules. The UPSC has decided to return any proposal for conducting DPC which is and is found to be against the revised policy instructions. Accordingly, all concerned are required to ensure that they review their recruitment rules, etc. and carry out necessary amendments. A status report in this regard has to be furnished to the DoP&T latest by 31-5-2005.
[GI DP&T O.M.No.35035/7/97-Estt.(D) dt. 16-2-2005; Swamysnews, Apr. 2005, 7-8]
INCENTIVE FOR FOLLOWING S.F.N.
In terms of Department of Posts Lr.No.14-2/87-Medical dated 26-2-1988 incorporated in the Swamy's Compilation of FR & SR (Part I - General Rules in GID 11) below FR 27, family planning allowance towards maintaining "small family norms" has to be granted in the scale of pay of the post held on the date of sterilization.
[Swamysnews, Apr. 2005, 84]
PAY ON PROMOTION TO A POST HELD EARLIER
Vide proviso to FR 22 (b) (2), pay to be fixed on promotion to a post held earlier should not be less than the pay drawn on the earlier occasion even if such post was held on ad hoc basis.
[Swamysnews, Apr. 2005, 84-85]
LEAVE NOT DUE WHEN E.L IS AT CREDIT
Leave Not Due is availed as advance of Half Pay Leave to be earned by the official during rest of service. The availability or otherwise of Earned Leave has no bearing on sanction of Leave Not Due.
[Swamysnews, Apr. 2005, 87]
SUFFIXING/PREFIXING COMPENSATORY/ RESTRICTED HOLIDAY
As per Swamy's Compilation of FR&SR - Part III - Leave Rules, Compensatory Holiday can be suffixed/prefixed to any kind of regular leave. As per O.M. dated 27-1-65 read with O.M. dated 20-3-1967, Compensatory Holiday is to be granted within a month of its becoming due and this can be relaxed by the HoD for administrative convenience.
Similarly, Restricted Holiday can be prefixed or suffixed to regular leave vide GID (2) below Rule 22 of "Swamys' Compilation of FR & SR - Part III - Leave Rules".
[Swamysnews, Apr. 2005, 87-88]
COUNTING OF D.P. AS BASIC PAY
In terms of to GI MoF O.M.No.105/1/ 2004-IC dated 1-3-2004, Dearness Pay would be counted for purposes like payment of allowances, Transfer Grant, retirement benefits, contribution to GPF, Licence fee, monthly contribution for CGHS, various allowances, etc.
[Swamysnews, Apr. 2005, 88-89]
LTC BY TAXI
As per Rule 12 (C) (iv) of "Swamy's Compilation of CCS (LTC) Rules", if the places of journey is not connected by rail, the claim shall be restricted to bus fare by entitled class or the fare actually paid whichever is less, provided all necessary receipts, etc. are produced.
[Swamysnews, Apr. 2005, 89]
CALCULATION OF PENSION IS NOT BASED ON NOTIONAL PAY
As per Rule 70 of CCS (Pension) Rules, 1972 the pension cannot be revised to the disadvantage of the pensioner. The pension is based on the actual pay drawn during the last 10 months of service before retirement. There is no provision to determine the pension based on notional pay.
[Swamysnews, Apr. 2005, 89-90]
DA ON RECLASSIFICATION OF CITIES
As per GID (2) below SR 51 of "Swamy's Compilation of FR&SR - Part II - "Travelling Allowance", Daily Allowance is payable as per the re-classification of the cities for CCA as per O.M. dated 18-11-2004.
[Swamysnews, Apr. 2005, 90]
GRANT OF TRANSFER T.A.
As per GIO (8) below Para. VIII under SR 116 of "Swamy's Compilation of FR&SR - Part II - Travelling Allowances", if both husband and wife are Govt. servants and transferred to the same place, either of them may claim T.A. treating the spouse as a member of the family. Moreover, Composite Transfer Grant is a part of T.A. which cannot be split among more than one person. The total claim is to be preferred by one and the same individual.
[Swamysnews, Apr. 2005, 90-91]
GRANT OF TA/DA WHILE ON LEAVE
As per SR 135 read with Item No.46-C of Appendix-I of "Swamy's Compilation of FR&SR - Part II - "Travelling Allowance", Head of the Department may permit the Govt. servant to draw T.A. for the return journey.
[Swamysnews, Apr. 2005, 91-92]
T.A. ON RECALL FROM LEAVE
In terms of "Swamy's Compilation of FR&SR - Part II - "Travelling Allowance", if the Officer is recalled before the expiry of leave and if the leave thus curtailed is not less than one month, he is entitled to draw mileage allowance for the journey from the place the order of recall reaches him to the station to which he is recalled.
[Swamysnews, Apr. 2005, 92]
AMENDMENT TO CSIR SERVICE RULES, 1994 FOR RECRUITMENT OF S&T STAFF
The provision for direct recruitment at the level of Gr. III (7) in the scale of Rs.14300-400-18300 in CSIR Service Rules, 1994 for Recruitment of Scientific, Technical and Support Staff has been deleted.
[CSIR Lr.No.17/66/25/94-PPS dt. 16-2-2005]
PRIVATE VISITS ABROAD -- PERMISSION FOR LEAVING STATION/HQS.
In view of the observation of the High Court, the Ministries/Departments must ensure that Govt. servants take prior permission before leaving for visits abroad. The Govt. servant is required to furnish information relating to the proposed visit including the previous visits, if any, as per the prescribed proforma. The information in the proforma has to be provided for the "last one year" has been substituted by "last four-five years".
[GI DP&T O.M.No.11013/7/2004-Estt.(A) dt. 15-12-2004; Swamysnews, March 2004, 3]
REGULATION OF NPA IN CASE OF MEDICAL OFFICERS
It has been observed that consequent to merger of DA equivalent to 50% of Basic Pay as DP w.e.f. 1-4-2004 and due to imposition of ceiling of Rs.29,500/- on Basic Pay plus NPA, certain senior doctors are sustaining a loss in emoluments.
In order to obviate this difficulty, It has been decided to modify to the extent of Basic Pay plus DP plus NPA shall not exceed Rs.44,250/-. Accordingly, the DP and NPA payable w.e.f. 1-4-2004 would be as follows:
Basic pay Rs.18,000
NPA @ 25% Rs. 4,500
Basic pay Rs.18,000
DP [50% of 22500] Rs. 11,250
NPA [25% of 29250] Rs. 7,313
DA [11% of 36,563] Rs. 4,022
Total: Rs. 40,585
[GI MF OM No.105/1/2004-IC dt. 8-10-2004; Swamysnews, March 2005, 5-6]
PAYMENT OF TRANSFER GRANT ON MERGER OF 50% OF DA WITH BASIC PAY
Vide MoF O.M. dt.26-5-2004, it was decided that DP shall count for all purposes other than LTC/LTA/TA/DA while on tour and transfer and accommodation. It is also now clarified that Transfer Grant would need to be computed by taking into account the Dearness Pay as well.
[GI MF O.M. No. F. No. 105/1/2004-IC dt. 24-12-2004, 6-7]
CONVERSION OF 50% DEARNESS RELIEF INTO DEARNESS PENSION
It has been clarified that:
1. With regard to revision of minimum pension, it is clarified that the minimum basic pension continues to be Rs.1,275/-. However, those who retired on/after 1-1-2004 would be entitled to minimum pension/family pension of Rs.1,275/- plus DP amounting to Rs.638/- which comes to Rs.1,913/-.
2. Re-emeloyed/absorbees are not eligible for DR. Hence, conversion of 50% DR into Dearness Pension does not arise.
3. With regard to a point as to whether pension should not be less than 50% of the minimum of scale of post or 50% of the minimum of scale plus DP of the post, it was clarified that the DP is included in the emoluments for calculation of pension, 50% of minimum of scale will also include DP. However, DP and Dearness Pension will be shown distinctly from the minimum of scale.
4. Recovery of Licence fee, if any, can be made only from Dearness Relief.
[GI DP&PW O.M.No.45/1./2004 -PW(G) dt. 27-1-2005; Swamysnews, March 2005, 7]
REIMBURSEMENT OF TAXI CHARGES ON TOUR
The CG employees living in cities with UA may be reimbursed to and fro Taxi/Auto (Scooter) charges from the residence in the UA to the Railway Station/Bus Station/Airport.
[GI MF O.M.No.19031/E.IV/2004 dt. 2004; Swamysnews, March, 2005, 8-9]
DELEGATION OF POWERS
In continuation of CSIR letter dated 3-2-2005, Directors of CSIR Labs./Instts. have been delegated with the power of deputing Scientists up to Gr.IV(5) under the following further categories:
Assignments on Foreign Service terms
Assignments on leave due and
Assignments on Extraordinary Leave
Prestigious Fellowships recognized by CSIR
Fellowships/Scholarships offered through nodal Ministries of GoI
3. Study Leave abroad
4. Sabbatical Leave abroad
5. Oceanographic cruises
The Oceanographic cruises have to be treated as ad hoc visits and the expenditure has to be borne by the sponsoring agency/ Laboratory within the frame work of the Guidelines on Deputation.
[CSIR Lr. No. 22-1(2)/2005-ISTAD dt. 16-3-2005]
GUIDELINES ON ENGAGEMENT OF PROJECT ASSISTANTS
CSIR had issued necessary guidelines on a couple of occasions regarding engagement of Project Assistants in externally-funded projects. Now guidelines for such engagement have been prepared in order to effect uniformity among all the CSIR Labs./Instts.
1. Labs./Instts. Should engage only technically qualified persons in externally-funded projects, provided there is a specific provision for engagement of manpower in the approved project proposals.
2. Persons having qualifications less than 1st Class B.Sc./1st Class 3-Year full-time Diploma from a recognized Institute should not be considered for appointment as Project Assistant.
3. Qualifications such as PG degree in Commerce, Geography, Statistics, Mathematics, Computer Sciences, Business Administration which have been recognized as Gr. III qualifications can be treated as technical qualifications, provided it is specifically mentioned in the project proposals.
4. Consolidated amount to be paid to such Project Assistants may be decided by the Lab./Instt. as per the specific provisions made in the project document.
5. Engagement of project staff should not be made with designation such as Project Scientist/Fellow/Trainee/Helper, etc.
6. Application form for such engagement should contain a column wherein the candidate should furnish details of previous employment/engagement in any of CSIR Labs.
7. Maximum age limit for appointment should be 28 years relaxable in the case of SC/ST/OBC candidates as provided in GoI orders.
8. Appointment should be strictly co-terminus with the duration of a single project against which they are being appointed for the first time. If a person is engaged for short duration, he can be considered for fresh appointment in another project based on his application and selection made by following the prescribed procedure with the condition that the total period of engagement in different projects either in the same Lab. or different Labs./Instts. taken together should not exceed 5 years. The Project Assistants should not be shifted from one project to another automatically with a view to rehabilitate.
9. In respect of long term projects of more than 5 years, the Director should either deploy regular staff or alternatively appoint/ engage a fresh candidate for a period of 5 years at a stretch and efforts should be made to get the related work completed within that period so that in no circumstances there may be a need for extension of tenure beyond 5 years.
10. Persons engaged against projects should not be permitted to get themselves registered for doing Ph.D.
11. Offer of engagement should invariably be made in the prescribed proforma.
12. Proposals seeking clearance from close relationship angle should be forwarded along with the checklist.
[CSIR Lr.No.5/8/9--E.II dt. 31-1-2005]
REDESIGNATION OF COMMON CADRE OFFICERS -- AMENDMENTS
CSIR have communicated the GB's approval for the amendments made to CSIR Administrative Services (Recruitment & Promotion) Rules, 1982
1. Re-designation of Common Cadre Officers:
Senior Deputy Financial Adviser
At HQs.: Sr. Dy. Financial Adviser
At Labs.: Sr. Controller of Finance & Accounts
Dy. Financial Adviser:
Dy. Financial Adviser
Controller of Finance & Accounts
Senior Stores & Purchase Officer (SG):
Sr. Controller of Stores & Purchase at both the places
Senior Stores & Purchase Officer:
Controller of Stores & Purchase at both the places
[Stores & Purchase Officer - not mentioned - presumably remains same. Ed.]
Deputy Stores & Purchase Officer
Section Officer (Stores & Purchase) at both the places
2. Appointment to the post of Sr. Stenographer on promotion through Departmental Test Quota is governed by the following revised rule:
"25% by examination and proficiency test limited to departmental Junior Stenographers possessing a University Degree in any discipline with 3 years approved service in that grade. The candidate has to qualify proficiency test @ 100 w.p.m. in Shorthand and 35/40 w.p.m. in Hindi/English typing and a written examination in General Hindi/ General English.
[CSIR Lr.No.3-33(117)/2004-E.I dt.31-1-2005]
LTC FOR THE BLOCK YEARS 2002-2003 -- EXTENSION OF GRACE PERIOD
In relaxation of CCS (LTC) Rules, 1988, it has been decided that Govt. servants who were eligible but could not avail LTC [Home Town LTC for the block years 2002-2003 or to visit any place in India for the block years 2002-2005 (in lieu of home town block years 2002-2003)] within the grace period up to 31-12-2004 may be allowed to avail this facility up to 30-6-2005.
[GI MPPG&P (DP&T) O.M. No. 31011/1/2005-Estt.(A) dt. 18-1-2005; CSIR Endt. No.17 (68)/ 2005-E.II dt. 31-1-2005]
DEPUTATION OF SCIENTISTS ABROAD
The GB, CSIR has empowered the Directors of Labs,/Instt. to sanction visits/ deputation abroad of their Scientists up to the level of Scientist F [Gr.IV(5)] of the following nature:
1. Foreign visits of CSIR Scientists for attending Conferences.
2. Visits under Bilateral Exchange Programmes, if already approved as part of the programme by DST/CSIR or other GoI Departments.
3. Training including bilateral technical assistance projects
4. Equipment training.
The above delegation is subject to:
1. The proposals are in accordance with the CSIR Foreign Deputation Guidelines
2. Necessary Budget provision has been made available. The Labs. will ensure that the expenditure on foreign travel will be regulated on quarterly basis and unutilised portion of budget in a quarter may be carried forward to next quarter in the same financial year. However, if the Directors desire to utilise more than 1/4th of budget in the first or second quarter, concurrence of FA, CSIR needs to be obtained.
3. In case of visits under sponsored projects, either the visits should have been agreed as a component of the project or concurrence of funding organisation may be obtained by the Lab. before clearing the visit.
4. No diversion of funds from any other budget head is permissible
[CSIR Lr. No.22-1(1)/2005-ISTAD dt. 3-2-2005]
PROMOTION OF PERSONS UNDERGOING A PENALTY
A Govt. servant on whom a minor penalty of withholding of increment, etc. has been imposed should be considered, if he is due, for promotion by the DPC which meets after the imposition of the said penalty and after due consideration of full facts leading to imposition of the penalty. If he is considered fit for promotion, the promotion may be given effect after the expiry of the currency of the penalty. The seniority would be fixed according to the position of the Officer in the panel on the basis of which he is promoted on expiry of the period of currency of the penalty.
With regard to pay fixation, it is clarified that since the promotion is to take effect only from a date subsequent to the expiry of the currency of the penalty, the Officer would be entitled to pay fixation in the promotional grade w.e.f. the date of actual promotion only. Even if a person junior to him in the panel is promoted earlier, it will have no bearing on the pay to be allowed on promotion to the Officer on whom a penalty was imposed, and there shall be no stepping-up of his pay.
The service eligibility in the promotional grade for further promotion shall commence only from the date of actual promotion. It should not be related even notionally to the date of promotion of the junior in the panel.
[GI MPPG&P (DP&T) O.M.No.22034/5/2004-Estt.(D) dt. 15-12-2004; CSIR Lr. No.15-6 (82)/ 98-O&M dt. 4-2-2005]
SUBMISSION OF TENDERS BY CONSULTANTS
A Committee which was constituted by the CVC has made recommendations as under:
"Consultants: A firm which has been engaged by the PSU to provide goods or works for a project and any of its affiliates will be disqualified from providing consulting services for the same project. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, and any of its affiliates will be disqualified from subsequently providing goods or works or services related to the initial assignment for the same project.
Consultants or any of their affiliates will not be hired for any assignment which by its nature may be in conflict with another assignment of the consultants."
It has come to the notice of the CVC that in a tendering process of a PSU, the Consultant was also permitted quote for work for which they had themselves estimated the rates and the Consultant quoted "20% above" their own estimated rates as against the awarded rates which were "20% below" the estimated cost. Such over dependence on the Consultant can lead to infructuous expenditure.
The Commission reiterates that the Consultants/firm hired to provide consulting services for the preparation or implementation of a project, and any of its affiliates should be disqualified from subsequently providing goods or services related to the initial assignment of the same project.
[CVC Order No. 98/DSP/3[75/12/04] dt. 24-12-2005;CSIR Lr.No.15-6(83)/98-O&M dt.12-2-2005]
NORMS FOR NON STATUTORY DEPARTMENTAL CANTEENS -- REVIEW
With a view to achieve efficient functioning and rationalization of manpower in the non-statutory Departmental Canteens located in the Offices of the CG, the Staff Inspection Unit (SIU) of the Department of Expenditure, MoF had undertaken a study to review the norms of these Canteens. On the recommendations of the SIU the following issues were taken up and approved:
i) Re-categorization of Canteens and the revised staffing pattern therein;
ii) Up-gradation of pay scales of certain posts;
iii) Change in nomenclature of certain posts/ designations;
iv) Outsourcing the activity of setting up of Canteens in Govt. Offices;
v) Proper liaisoning between the Departmental Canteens and the Office of the Director (Canteens), etc.
The Order also contained a number of Annexures providing norms for various types of Canteens/Tiffin Rooms.
[GI DP&T O.M. No.13/10/2001-Dir.(C) dt. 22-12-2004; Swamysnews, Feb. 2005, 3-15]
INCOME TAX DEDUCTION FROM SALARIES DURING THE YEAR 2004-05
The circular contains the rates of deduction of Income Tax from the payment of income chargeable under the head "Salaries" during the Financial Year 2004-2005 and explains certain related provisions of the Income Tax Act.
The Annexure provided to the circular contained various examples of the following nature to enable the assessees to calculate the tax payable all by themselves:
1. In the case of an employee having gross salary income
2. In the case of an employee having handicapped dependant
3. In the case of an employee where medical treatment expenditure was born by the employer
4. Illustrative calculation of HRA u/s 10 (13-A) in respect of residential accommodation situated in Delhi
5. Illustrating valuation of perquisite and calculation of tax in the case of an employee of a private company, etc.
6. Illustrating valuation of perquisite and calculation of tax in the case of an employee of a private company posted at Delhi and repaying HB loan
7. In the case of an employee who claims loss under the head income from house property
8. In the case of an employee who claims loss under the head income from house property, loan taken before 1-4-1999
9. In the case of a woman assessee who is less than age of 65 years
[GI MF (CBDT) Cir.No.6/2004.F.No.275/192/ 004-IT(B) dt. 6-12-2004; Swamysnews, Feb. 2005, 19-67]
RECRUITMENT OF STAFF THROUGH EMPLOYMENT EXCHANGES
The DP&T have reiterated its instructions on implementation of the Hon'ble Supreme Court judgement with regard to procedure for filling up of all vacancies to be filled on regular basis through notification to the Local/Central Employment Exchange. In addition to the above, vacancies are also required to be given wide publicity by publishing in the Employment News (GoI) and also to be displayed on the Office Notice Board.
[GI DP&T O.M.No.14024/1/2004-Estt.(D) dt.10-12-2004;Swamysnews, Feb.2005,67-68]
STATUS OF UPGRADATION ON ACP ON TRANSFER ON REQUEST
As per condition No.14 in the Annexure-I to O.M. dated 9-8-1999, in case of transfer including unilateral transfer on request, the regular service rendered in the previous organization is to be counted along with the regular service in the new organization for the purpose of ACP.
As per condition No.8 ibid, the financial upgradation under ACP is personal to the employee and has no relevance to the seniority position.
[Swamysnews, Feb. 2005, 114-115]
ADMISSIBILITY OF EMERGENCY PASSAGE CONCESSION
CG. employees and their families posted in North East Region shall be entitled to avail of the LTC in emergencies on two additional occasions during their entire service career. This is intended to enable the CG employees and/or their families (spouse and two dependent children) to travel either to the home town or the station of posting in an emergency over and above normal entitlement of LTC.
[Swamysnews, Feb. 2005, 117-118]
REIMBURSEMENT OF TRANSPORTATION OF PERSONAL EFFECTS
In terms of para III (b) under GIO (1) below SR 116 of Swamy's Compilation of FR&SR - Part II - Travelling allowance, personal effects transported by road between places connected by rail, reimbursement for actual expenditure including taxes, etc., if any, limited to 125% of amount admissible for transporting maximum admissible quantity by rail.
[Swamysnews, Feb. 2005, 118-119]
RECRUITMENT TO THE POST(S) OF ASSISTANT GR. III
CSIR have clarified that:
i) the term 10+2/XII or its equivalent means Certificate issued by a recognized Board of India or foreign country of having passed 12th/XII Standard and would not include Diplomas; and
ii) degree awarded by an Open University is a higher qualification than 12th Standard. Hence, it could be taken into consideration even if the candidate has not completed 12th Standard
[CSIR Lr. No.3-33(1)/2004-E.I dt. 6-1-2005]
REVIEW OF ORDERS OF SUSPENSION
In terms of GoI/CSIR Orders, cases of suspension are required to be reviewed by a Review Committee constituted for the purpose in all CSIR Labs./Instts. In order to avoid last minute processing of recommendations of such Review Committees, it is emphasized that the review of cases must be initiated at the respective Labs. in such a manner that the recommendations reach CSIR HQs. at least 15 days before the last date of the suspension period. The onus for any resultant delay shall rest with the concerned Lab./Instt.
[CSIR Lr.No.15-13(51)/2004-Vig. dt.7-1-2005]
PAYMENT OF AGENCY COMMISSION TO INDIAN AGENTS
As per the instructions of the Ministry of Finance, all Indian Agents are required to be compulsorily registered with DGS&D. If the Agents do not get themselves registered, the Labs. should deal directly with the foreign supplier.
The DGS&D have now relaxed the norms for registration of Indian Agents and restricting the registration only to the items falling under the restricted list which was duly communicated to all the Labs. vide CSIR Lr. No.15-11(2)/2003-O&M dated 4-3-2004. It has been observed that the Labs. Are encountering problems relating to the payment of Agency Commission. In order to mitigate the problem, it has been decided to release the Agency Commission in such cases subject to the following:
1. Directors of the respective Labs. Should analyse the issue in consultation with Finance and satisfy themselves as to whether such situation has arisen with no fault of any official and in the interest of the Lab.
2. The contract was executed successfully and the equipment is working satisfactorily.
3. The Indian Agent is rendering satisfactory service as and when needed.
As per rules, the details of payment should be intimated to the Enforcement Directorate
[CSIR Lr. No. 3-2(1)/2001-PUR dt. 10-1-2005]
RE-CLASSIFICATION OF CITIES FOR GRANT OF HRA AND CCA
The matter relating to reclassifications of cities/towns on the basis of Census 2001 for the purposes of HRA/CCA to Central Govt. employees has been considered.
In supersession of all the existing orders on the subject, cities/towns have now been re-classified as A-1, A, B-1 and B-2 for the purposes of CCA and as A-1, A, B-1, B-2 and C class for the purpose of HRA as enumerated in Annexure-I & II respectively (not reproduced here).
Hyderabad (Urban Agglomeration), Delhi (UA), Bangalore (UA), Greater Mumbai, Chennai (UA) and Kolkata (UA) have been listed under A-1 and Ahmedabad (UA), Surat (UA), Nagpur (UA), Pune (UA), Jaipur, Lucknow (UA), Kanpur (UA) have been listed under “A” for the purpose of CCA.
Hyderabad (UA), Ahmedabad (UA), Bangalore (UA), Nagpur (UA), Pune (UA), Jaipur, Chennai (UA), Lucknow (UA), Kanpur (UA), Kolkata (UA) have been listed under “A” for the purpose of HRA. The special orders relating to grant of HRA/CCA in localities shall continue to be applicable. For full details, the original order may be referred.
These orders shall be effective from 1-4-2004.
[GI MoF DoE O.M.No.2(21)/E.II(B)/2004 dt. 18-11-2004; CSIR Endt. No.8-1(1)/2002-Gen. dt. 12-1-2005]
PAYMENT OF HONORARIUM TO OUTSIDE SPECIALIST DOCTORS FOR ATTENDING MEDICAL BOARD
It has been decided that CSIR Labs./Instts. situated outside Delhi which may organize meeting of the Medical Board for medical examination of newly appointed Scientists/Staff in such a way that once a month or more than a day, if the number of candidates is large. In such case, outside doctors who are not engaged by CSIR Labs. as regular or part time doctors may be paid honorarium of Rs.500/- per day.
[CSIR Lr.No.4-12(01)/2004-E.II dt. 14-1-2005]
AWARD OF SCHOLARSHIPS TO CHILDREN OF CANTEEN EMPLOYEES
The Department of Personnel & Training, Govt. of India have issued necessary O.M. with regard to consideration of applications for award of scholarship to the children of employees of Non-statutory Departmental Canteens/Tiffin Rooms.
[GI DP&amp;amp;amp;amp;amp;amp;amp;amp;amp;amp;amp;amp;T O.M. No. 20/1/2004-Dir.(C) dt. 1-12-2004; Swamysnews, Jan. 2005, 6-10]
EXTENSION OF DEPUTATION/FOREIGN SERVICE
Proposals for extension beyond the fifth year or second year in excess of the period prescribed in the Recruitment Rules would be allowed only after obtaining the approval of the DoP&T whether Central Govt. is the lending or the borrowing organization. Such proposals where the extension of the deputation is considered absolutely necessary should reach the DoP&T at least 3 months before expiry of the extended tenure along with the specific approval of the Ministry of the borrowing Department.
[GI DoP&T O.M.No.6/7/2003-Estt.(Pay.II) dt.3-11-2004; Swamysnews, Jan.2005, 10-11]
MERGER OF DA/DR WITH BASIC PAY/ PENSION – INCOME LIMIT
It has been decided that the income limit of Rs.1,500/- p.m. for dependent under CGHS would include income from all sources including pension and pension equivalent of DCRG benefit and would exclude the Dearness Pension and Dearness Relief on Pension sanctioned by the Govt. after Dec. 1995. These orders would also be applicable to employees covered under CS (MA) Rules, 1944.
[GI MH&FW O.M.No.S-11012/1/2001-CGHS(P) dt.15-9-2004;Swamysnews,Jan.'05, 32]
ALLOWANCES AND SPECIAL FACILITIES FOR CIVILIAN EMPLOYEES OF CENTRAL GOVT. N.E. REGION, ETC.
In terms of existing provisions, CG employees and their families posted in the North-Eastern Region, A&N and Lakshadweep Islands are entitled “Emergency Passage Concession” to avail of the LTC on two additional occasions during their entire service, in an emergency. It is intended to enable the CG employees and/or their families (spouse and two dependent children) to travel either to the home town or the station of posting in an emergency.
It has now been decided that they can travel either to the home town or to the last place of duty from the station of posting or vice versa, subject to other existing conditions.
[GI MF O.M. No. F.11(2)/97-E.II(B) dt. 1-12-2004; Swamysnews, Jan. 2005, 41-42]
ELIGIBILITY OF AD HOC BONUS ON GRANT OF A.C.P.
In terms of condition No.12 in the Annexure-I to O.M. dated 9-8-1999, financial up-gradation under ACP Scheme is merely placement in the higher pay scale on personal basis. Even after granting ACP, a person who is in the Gr. B scale on up-gradation continue to be in Group C scale. Thus he shall be entitled to ad hoc bonus.
[Swamysnews, Jan. 2005, 98]
FULFILMENT OF NORMS FOR PROMOTION FOR GRANT OF A.C.P.
In terms of clarification No.53 in the Annexure to O.M. dated 18-7-2001, fulfilment of all promotional norms including higher/additional educational qualifications as prescribed in the Recruitment Rules is required before grant of financial up-gradation under ACP Scheme. If an employee does not fulfil the requirement, he is not entitled to ACP.
[Swamysnews, Jan. 2005, 99]
DG, CSIR GETS EXTENSION
The President, CSIR has approved the extension in service of Dr. R.A. Mashelkar as Secretary, Department of Scientific & Industrial Research (DSIR) and Director-General, CSIR in the Ministry of Science & Technology for a period of 2 years from 1-1-2005 to 31-12-2006.
[CSIR O.M. No. 6-8(1922)/95-E.III dt. 13-12-2004]
FUNCTIONAL DESIGNATION TO ENGG./ ARCH. STAFF IN GR. III & V IN CSIR
On the recommendations of Prof. Sikdar Committee and with a view to enable the Engineering & Architectural staff in Group III & V Grades under Council service to interact with their counterparts in CPWD and other Departments like Chief Technical Examiner (CVC), the DG, CSIR has approved functional designation w.e.f. 27-3-2003 as follows:
They shall continue to be shown under Gr. III & V for assessment purposes. The new functional designation will not entitle any employee to higher grade perks, etc. and they will continue to be governed by the existing terms and conditions of their appointment. The financial powers and other responsibilities shall be as per the delegation made by the competent authority
S.No. Group III/V Pay scale New Designation
1. Gr. (1) Rs.4500-7000 Jr. Engineer Gr. II
2. Gr. (2) Rs.5500-9000 Jr. Engineer Gr.I
3. Gr. (3) Rs.6500-10500 Assistant Engineer
4. Gr. (4) Rs.8000-13500 Asst. Executive Engineer
5. Gr. (5) Rs.10000-15200 Executive Engineer
6. Gr. (6) Rs.12000-16500 Superintending Engineer
7. Gr. (7) Rs.14300-18300 Sr. Superintending Engineer
1. Gr. (1) Rs.4500-7000 Architectural Assistant
2. Gr. (2) Rs.5500-9000 Sr. Architectural Assistant
3. Gr. (3) Rs.6500-10500 Asst. Architectural Assistant/
Assistant Technical Officer*
4. Gr. (4) Rs.8000-13500 Dy. Architectural/Dy. Technical Officer
5. Gr. (5) Rs.10000-15200 Architect/Technical Officer
6. Gr. (6) Rs.12000-16500 Sr. Architect Gr.II/Sr. Technical Officer
7. Gr. (7) Rs.14300-18300 Sr. Architect Gr.I
* Employees having degree or equivalent qualification in Architecture will be designated as Assistant Architect, etc. and others will be designated as Technical Officer
REVISION IN QUANTUM OF HBA
The maximum limit for grant of HBA is revised to 34 months’ Basic Pay and Dearness Pay taken together in place of existing limit of 50 months’ of Basic Pay subject to a maximum of Rs.7.50 lakhs or cost of the house or the repaying capacity whichever is the least for new construction/ purchase of new house/flat.
The maximum limit for grant of HBA for enlargement of existing house is revised to 34 months’ BP & DP taken together in place of the existing limit of 50 months’ BP subject to a maximum of Rs.1.80 lakhs or cost of the enlargement or repaying capacity whichever is the least.
The cost ceiling limit is revised to 134 times the BP and DP taken together in place of the existing limit of 200 times the BP subject to a minimum of Rs.7.50 lakhs and a maximum of Rs.18.00 lakhs, relaxable up to a maximum of 25%.
Cases where HBA has been sanctioned under the provisions of O.M. dated 9-8-2004 need not be re-opened.
[GI MUD O.M. No.I-17011/2(2)/2004-H.III dt. 15-10-2004; Swamysnews Dec. 2004, 5-6]
PRIVATE VISITS ABROAD -- PERMISSION FOR LEAVING STATION/HQS.
In view of the observation of the High Court, the Ministries/Departments must ensure that Govt. servants take prior permission before leaving for visits abroad. The Govt. servant is required to furnish information relating to the proposed visit including the previous visits, if any, as per the prescribed proforma.
The leave sanctioning authority while granting leave shall take prior approval from the superior authority, if required, for permitting the Officer to go abroad.
[GI DP&T O.M.No.11013/7/2004-Estt.(A) dt. 5-10-2004; Swamysnews, Dec.2004,11-12]
RECOGNITION OF PRIVATE HOSPITALS UNDER CGHS, KOLKATA
Various private hospitals and diagnostic centres have been recognised for treatment of CGHS beneficiaries under CGHS, Kolkata and package/ceiling rates have been fixed.
[GI MH&FW O.M. No. S.11011/33/2001-CGHS Desk.II/CGHS(P) dt. 20-1-2004; Swamysnews, Dec. 2004, 13-19]
RATE OF DA IN RESPECT OF OPTEES OF PRE-REVISED SCALES OF PAY
The revised rates of DA effective from 1-7-2004 would be as follows in respect of optees of pre-revised scales of pay:
Pay up to Pay above Rs.3500/- Pay above Rs.6000/-
Rs.3500/- and up to Rs.6000/-
308% 231% 200%
Amount within brackets represents the minimum amount payable per month as DA .
[GI MF O.M.No.1(13)/97/E.II(B) dt.2-11-2004; Swamysnews, Dec. 2004, 20-21]
CLARIFICATIONS ON NEW PENSION SCHEME
Leave encashment: The benefit of encashment of leave salary is not a part of the retirement benefits. Hence, it is payable to Govt. servants/to their families on account of retirement/death.
Retirement gratuity: The issue has been taken up with the Ministry of Finance.
Mandatory purchase of 40% of pension wealth after 60 years: This provision is a part of the New Pension Scheme. It has been made with an intention that the retired Govt. employee should get regular monthly income during his retired life.
Benefits in the event of death while in service: The matter has been referred to Ministry of Finance.
Minimum age/service to quit from Tier-I: Exit from Tier-I can only take place when an individual leaves the Govt. service.
Counting of DP as Basic Pay for recovery of 10% for Tier-I: The total DA is to be taken into account for working out the contributions. Subsequently, a part of the DA has been treated as DP. Therefore, this should also be reckoned for the purpose of contributions.
Recovery of contributions during long leave: This has been referred to Ministry of Finance.
Exemption of contribution towards Tier-I from Income Tax: The matter has been referred to Ministry of Finance.
Deduction of contribution towards Tier-I from arrears of DA: Since the contribution is to be worked out at 10% of Pay+DP+DA, it needs to be revised whenever there is any change in these components.
Budget provision for booking the Govt. contribution: At present, the Govt. matching contributions are booked under the Minor Head ‘502-EAT’ which is a transitory head. No budget provision is required. Before the accounts are closed, the balances under this head should be transferred to the final head. No balance should remain under this head. After the accounting heads are finalized, the amount of Govt. contribution should be debited to a functional Major Head for which there should be provision of funds.
Contribution under Tier-I after the age of 60 years: The matter has been referred to DEA.
Rounding off of 10% of Basic + DA recovered from salary: The contribution should be rounded off to the nearest rupee.
Status of the bill pertaining to the matching contribution being 'NIL' bill: It is confirmed that the bill for drawal of matching contribution by Govt. will be a “NIL” bill.
Taking Basic Pay + DA as fixed for the entire year for simplification: It has been decided that whether there is any increase or decrease in emoluments of a Govt. employee during the middle of a month, the change in the rate of contribution (both Govt. employee and Govt.) will be given effect only from the first of the following month.
Authority which will calculate the interest: The PAO should calculate the interest.
Ensuring budget for passing the bill by PAO: The PAOs should be aware of the progressive expenditure in respect of CDDOs. Moreover, they may obtain a certificate with regard to availability of funds on each bill itself.
Exploring the possibility of incorporating a separate column regard-ing Govt.’s contribution in the same bill instead of preparing a separate bill for the matching contribution: Since the contributions payable by the Govt. servants and the matching contributions paid by the Govt. are debitable to different heads, these two items cannot be drawn in the same bill.
Applicability of Scheme for the officials initially appointed on daily wages and later on conferred “temporary status” and contributing towards GPF and whose services are regularized on or after 1-1-2004: The matter is being referred to DoP&T.
Deduction of contribution in the event of transfer during the month: As in the case of other recoveries, the deduction of contributions towards NPS for the full month (both individual and Govt.) will be made by the Office which will draw salary for the maximum period.
Counting of Non-Practising Allowance towards Pay for the purpose of working out contribution: The NPA shall count as ‘Pay’ for all service benefits. Therefore, this will be taken into account.
Applicability of CCS (Pension) Rules or New Pension Scheme to a Govt. servant who was already in service prior to 1-1-2004, and if appointed in a different post under the GoI: In cases where Govt. employees apply for posts in the same or other departments and on selection they are asked to render technical resignation, the past services are counted towards pension under CCS (Pension) Rules, 1972. Since the Govt. servant had originally joined Govt. service prior to 1-1-2004, he should be covered under the CCS (Pension) Rules, 1972.
[GI MF CGA F.No.1(7)(2)/2003/TA/245 dt. 20-4-2004; Swamysnews, Dec. 2004, 22-26]
DETERMINATION OF CREAMY LAYER AMONGST “OBC”
Criteria to determine as to whether the children of the persons in civil services (Central & State) fall under the category of "Creamy Layer" have been outlined.
For full details, it is desirable to refer to the original circular.
[GI DP&T Lr. No.36033/5/2004-Estt.(Res.) dt. 14-10-2004; Swamysnews, Dec. 2004, 31-35]
AIR TRAVEL BETWEEN AGARTALA AND KOLKATA ON TOUR/TRANSFER
It has been decided that the Central Govt. servants serving in Tripura may be allowed Air Travel between Agartala and Kolkata for the purpose of tour/transfer only.
[GI MF O.M. No.19024/1/2004-E.IV dt. 2-4-2004; Swamysnews, Dec. 2004, 36]